Front Desk Coordinator/Administrative Assistant

Position summary:

The Front Desk Coordinator/Administrative Assistant is the first point of contact for our company. The Front Desk Coordinator duties include offering administrative support across the organization and providing exceptional customer service to internal and external customers. This position is an in-office only position. 

Responsibilities and Tasks

• Assist in administrative duties for CEO including but not limited to expense reports, travel arrangements and scheduling
• Greet and assist visitors, ensuring a welcoming and professional environment.
• Manage incoming calls and correspondence, directing them to the appropriate departments.
• Maintain and organize office files, records, and databases.
• Sort and deliver daily mail
• Handle office supplies inventory and place orders as necessary.   Monitor and stock kitchen supplies
• Perform general office duties such as photocopying, scanning, and mailing.
• Provide administrative support to various departments as needed.
• Coordinate building maintenance (inspections, follow-ups, etc)
• Support preparation and execution of internal and occasional off-site company meetings and events, including facility set up, ordering/placement of food and refreshments, tear-down and removal of event materials/food

Required Experience

•    High school diploma or equivalent;
• Associate or bachelor’s degree in a related field is a plus.
• Proven experience as an administrative assistant or in a similar role.
•     Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
•     Excellent verbal and written communication skills.
•     Strong organizational and multitasking abilities.
•     Attention to detail and problem-solving skills.
•     Ability to work independently and as part of a team.