Front Desk Office Administrator

Who we are:

3Red Partners, a proprietary trading firm headquartered in Chicago, is seeking a Front Desk Office Administrator to join the Human Resources team. Our team has extensive, global experience in a wide variety of asset classes, risk management, and leading trading technologies. We focus our efforts on hiring extremely talented and motivated individuals from around the world to create cutting edge technology, address challenging problems and achieve best-in-class solutions.

This role will give you the opportunity to oversee the front of house administration within the company and work directly with the internal teams to ensure a positive employee experience while working in a growing company within the financial technology sector.

Your impact:

• Manage all front office administration and phone coverage while acting as the first point of contact and face of the company when greeting all guests and visitors
• Monitor and oversee all inventory tracking and ordering for office comforts and supplies and restocking as needed
• Partner directly with the accounting department on accounts payable tasks, including but not limited to, bill entry and management of approvals, inventory tracking, expense management, creating vendor payments, and reporting
• Coordinate complex calendars and meeting/event schedules for senior leadership
• Work with team to manage office and building-related policies and procedures; manage administrative updates and maintenance as required in our internal systems
• Carry out daily office checks and reporting maintenance issues to the building and liaise with cleaning staff to maintain the general appearance and function of the office
• Coordinate with internal teams to assist with onboarding for new employees and transfers

Your skills:

• Bachelor’s Degree or equivalent experience with at least 1 year of reception or administrative services experience
• Positive attitude and strong written and verbal communication skills
• Excellent organizational skills and attention to detail with a sense of taking initiative and urgency in a fast-paced environment
• Ability to manage multiple projects and priorities
• Proficient in Microsoft programs include Excel

Our perks:

3Red prides itself on offering highly competitive benefits for our employees. We have an excellent work-life balance and are able to be most productive by working together. The firm offers competitive salary and performance-based bonuses, casual dress, fully stocked pantries with many healthy options (and a bit of chocolate, too!), catered breakfast and lunches weekly, 3Red outings, and a Zen Room for moments of relaxation. Additionally, 3Red offers productivity allowances, a generous learning and development reimbursement, retirement planning, and premium health benefits.