GME Program Coordinator - SPHP - Albany, NY

Employment Type:Full timeShift:Day Shift

Description:Job SummaryOversees and coordinates a variety of departmental academic and student programs, which may include budgeting and/or complex program or record keeping responsibilities under the direction of a Program Director.
Essential Functions

• Oversees day-to-day operations of the program.
• Provides administrative support for program director, associate program director and residents.
• Administrator for program committees (residency committee, clinical competency committee, etc.).
• Updates program policies as needed and as GME office policies change.
• Assists residents with program policies and procedures.
• Updates competency-based rotation goals and objectives and distributes to residents and faculty annually.
• Assists with producing and distributing manuals/handbooks for residents.
• Assists with producing and distributing annual rotation schedule and changes including entering and updating in New Innovations.
• Assists with producing and distributing resident on-call schedules.
• Assists with producing and distributing didactic conference schedule.
• Coordinates program wide events such as graduation.
• Maintains files on current and alumni residents.
• Executes program letter of agreement (PLA) between the program and each participating site.
• Executes house staff contracts.
• Coordinates and proctors annual specialty in-service examination.
• Maintains residents’ scholarly activity data for GME office and ACGME annual update.
• Communicates directly with specialty board, specialty societies and other organizations.
• Works with the Medical Staff office to ensure resident compliance with various employment and credentialing responsibilities.
• Reports on-call meal money for residents to the GME office.

Qualifications

• Bachelor’s Degree in Business Administration or other relevant area of study.
• Project Management Professional Certification Required.
• Four years of administrative and/or secretarial experience, preferably in an academic setting, or equivalency.
• Ability to work independently and pay close attention to detail.
• Excellent communication and interpersonal skills including written and verbal, problem solving, diplomatically handles problems of a sensitive and/or confidential nature.
• Superior organizational skills.
• Commitment to provide excellent customer service.
• Accounting, bookkeeping, word processing and typing skills may also be required by some departments.
• Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. 
• Preferred knowledge of the various Residency and GME Tracking Programs.
• Preferred understanding of the Accreditation Council for Graduate Medical Education (ACGME) requirements for Institutional, Common, and specialty program requirements and the accreditation process.

Evaluation/Credentialing1. Coordinates the distribution, tracking and filing of resident, faculty and rotation evaluations.2. Drafts verification of training forms3. Tracks resident procedures and the ACGME Case Log System4. Monitors residents’ board eligibility status5. Coordinates semi-annual resident reviews with program director or associate program director, including portfolio review6. Monitors resident duty hours, runs monthly duty hour violation report and reports violation and action plan to the GME office7. Processes Moonlighting Authorization Forms8. Processes summative evaluations for residents’ completing the program or transferring out of the program Resident Recruitment1. Manages applications through the Electronic Residency Application Service (ERAS) program2. Assists program director in screening and inviting candidates for interview3. Updates recruiting brochures, websites and other materials provided to applicants4. Reviews the required policy and document packet with interviewee including interview packet checklist and J1 visa forms5. Schedules candidate interviews with faculty, meeting with residents and tour of facilities6. Verifies applicant eligibility including program selection policy, Educational Commission for Foreign Medical Graduates (ECFMG) and visa requirements7. Assists the program director in submitting the rank order list to the National Resident Matching Program (NRMP) 8. Completes annual GME Census Survey through GME Track to populate program’s listing on FREIDAProgram Accreditation1. Advises program director of ACGME specialty’s program requirement interpretation2. Maintains accurate and easily retrievable records of resident training3. Completes annual ACGME program and resident updates4. Manages data for ACGME Next Accreditation System (NAS) 5. Organizes special/internal review with the GME office6. Serves as a key participant in ACGME and GME office reviewsInformation Technology1. Updates specialty board websites annually2. Implements and maintains program management software (New Innovations)3. Develops and maintains program and recruiting webpagesHuman Resources1. Processes and tracks resident absences.2. On-boards new residents to the program including orientation3. Maintains fellowship and job opportunity files4. Monitors resident morale and responds to concerns5. Assists in resident remediation6. Assists with due process for resident probation and termination7. Coordinates resident mentor programFinance1. Oversees residency program budget2. Processes additional compensation forms for residents3. Manages travel including registering trip, early and final travel reimbursements for program director, associate program director and residents4. Processes procurements for the residency program5. Processes procurements for residents using their book and travel fundProfessional Development1. Attends monthly GME office coordinator meetings2. Engages in life-long learning by taking courses the further professional growth, knowledge and expertise to enhance residency program management skills (through human resources, etc.)3. Actively participates at a national level in program coordinators’ association (if one exists for the specialty), or other national meetings, e.g. involvement in the annual ACGME Residency Coordinators Program or other relevant graduate medical education committees4. Pursues certification through Training Administration of Graduate Medical Education (TAGME)

Pay range: $26.75/hour - 42.79/hour

Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.

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Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.