Grant Administrator

Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.

The American Heart Association has an exciting opportunity for a Grants Administrator based out of the National Center office, located in Dallas, TX. This position can be flexible but must live near a major airport.

In this position, you will be responsible for executing and serving as administrator for a portfolio of grant awards that are less than $500,000. You will ensure excellence in preparation, implementation, monitoring, management and reporting for multiple grants within an assigned portfolio. Responsible for collaborating with staff to ensure timely completion of all grant deliverables, monitoring budgets to ensure appropriate and on-schedule grant spending and facilitation of internal and external reports.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

• Develops, executes, and completes accurate grant award records through system reports, program/plan status updates, and deliverable outcomes tracking. Facilitates communication of strategy, impact and results in compliance with donor reporting requirements. Prepares and delivers appropriate documentation in collaboration with assigned teams.
• Leads and initiates grant administration meeting(s) to ensure all parties are informed and will support compliance. Integrates grant requirements into program and monitors processes. Coordinates work with key internal stakeholders within and across staff functions including but not limited to Finance, Quality Outcomes Research & Analytics, Office of Health Equity, Research, Development, Advocacy and Communications staff. Ensures that activities function within the parameters of American Heart Association policy.
• Collaborates with implementation staff to supervise and ensure timely completion of all grant deliverables. Monitors budgets to ensure appropriate and on-schedule grant spending.
• Responds to direct inquiries from donors and others with the highest level of accuracy, timeliness, and integrity.
• Partners with executives and development staff for relationship stewardship and as a consultative resource for development of future grants. Monitors and stewards assigned funded programs, conducting research and providing an appropriate level of reporting, and setting the stage for renewal.

Want to help get your resume to the top? Take a look at the experience we require:

Qualifications

• Some college
• Two (2) to five (5) years of related experience
• Solid understanding of financial systems, journal entries and expenses
• Grant Accounting
• Budget development and management
• Project management
• Reporting and correspondence
• Grant outcomes and deliverables
• Compliance surrounding grants and agreements

Here are some of the preferred skills we are looking for:

• Bachelor's degree from an accredited university
• Pre and post award grants management experience

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation - Our goal is to ensure you have a competitive base salary. That's why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition - You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
• Benefits - We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development - You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association's national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization - The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association's 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.

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EOE/Protected Veterans/Persons with Disabilities