Grants and Proposals Manager

ORGANIZATION

PSE Healthy Energy is a non-profit energy science and policy research institute dedicated to a healthy, resilient, and equitable energy future.

Our team of public health professionals, scientists, and engineers integrate technical expertise across multiple fields to inform science-based energy policy. Our mission is to generate science-based energy and climate solutions that protect public health and the environment.

POSITION

At PSE, the Development Department is a dynamic hub of strategic relationship building, fundraising, and resource mobilization. Here, fundraising is a collaborative effort, involving staff across various departments and levels in proposal development, relationship building, and network expansion. In this fast-paced environment, our team leads in strategizing and directing fundraising efforts, designing user-friendly systems, and guiding the entire organization toward cohesive resource goals. We leverage Salesforce CRM to manage relationships effectively, track fundraising progress, and utilize data for strategic decision-making. A significant focus of our department is the careful management of grants and proposals. We oversee the entire grant lifecycle and lead the proposal production processes, establishing systems that ensure successful outcomes. As our organization grows, we seek the skills of a Grants and Proposals Manager to join us in this vibrant setting. You will be integral to these processes, requiring adaptability, strategic thinking, and a collaborative spirit to thrive in our multifaceted department.

ROLES and RESPONSIBILITIES

Record Keeping & Development Systems:

• Maintain accurate and up-to-date records of all grant applications, awards, and related correspondence
• Use Salesforce CRM to track proposals, reports, and funding cycles

• Establish and maintain a library of common application components, such as letters of support from partners, project/subject matter narratives and other administrative documents 
• Use data and outcomes from programs to inform future grant applications and reports
• Manage funder portals

Grant research and Identification of Opportunities:

• Researching and identify potential grant opportunities from government agencies, foundations, and other funding sources
• Keeping abreast of trends and changes in grant availability and requirements
• Attend webinars, events, and information sessions
• Analyze opportunities and make recommendations for quarterly development planning
• Coordinate go/no-go decisions and support staff in using decision-making tools

Proposal Production:

• Analyze solicitations and draft opportunity deconstructs
• Assist with drafting, adapting, and proofreading grant proposals and reports, as assigned

• Coordinate/support proposal teams in preparing new proposals with development
• Collaborate closely with technical leads on proposal production
• Work closely with staff to gather necessary information and data for grant applications
• Implement budget strategy by drafting proposal budgets for institutional and government funding opportunities
• Coordinating with finance, program, and management teams to ensure proposals meet both programmatic and financial requirements
• Manage the submission process for all grant applications, ensuring they meet deadlines and compliance standards
• Follow up with funding agencies post-submission for any additional information and to understand the status of the application

Reporting:

• Maintain a reporting calendar and coordinate reporting across the organization
• In collaboration with Program and Finance teams, coordinate the preparation of grant reports 
• Facilitate key steps of grant development and reporting
• In collaboration with the project managers and program teams, coordinate the analysis of grant data to track progress 

Handover:

• Upon award of a new grant, assemble appropriate internal team members to ensure everyone understands responsibilities, reporting requirements, deliverables, etc.
• If award is not received evaluate and document areas for improvement

Other:

• Contribute to development team workshops, brainstorms and strategic sessions
• Manage charity websites
• Work with Director of Development Director to prep for and follow-up on funder meetings

QUALIFICATIONS

We are looking for an individual that has the right soft skills, which is just as crucial as technical expertise. These skills enable effective interaction, problem-solving, and the ability to be successful in a remote, fast paced environment. 

Expert communication. Effectively drive consistency and understanding across the organization through effective communication. Ability to understand the importance of both medium and timing in communications, skillfully adapt style to match the content and context and meet the unique needs of your audience. Demonstrates excellent writing, editing, grammatical, and research skills.

Integrity and accountability. Upholds the highest level of integrity in all work performed. Ability to work independently by setting clear expectations, goals, and timelines for oneself. Ability to acknowledge limitations or mistakes through honest communication and a willingness to learn from other team members to strengthen skills and grow professionally.

Gifted multi-tasker. Ability to take on many projects at once, understanding how to strategically accomplish tasks within the designated time frame. Ability to thrive in an environment that moves quickly, shifts directions and is entrepreneurial in spirit. Not bothered by frequent interruptions.

Relationship builder. Ability to build genuine, long-term relationships based on trust and mutual respect. An expert relationship builder that can influence and engage a wide range of stakeholders with an optimistic, positive, professional, and charismatic disposition.

Prioritization and problem solving. Sound problem solving approach and ability to prioritize by bringing order to chaos and navigating uncertainty with empathy, speed and confidence; proactively seek out opportunities to identify and solve problems before they arise and are able to find solutions. Demonstrate an unwavering commitment to excellence, ensuring the details do not slip through the cracks.

Polished collaborator. Ability to engage with various stakeholders to reach a consensus about methods and goals for completing complex projects or tasks with sensitivity and an open mind.

Continuous learner. Ability to quickly learn new technologies, programs, and applications. Seek out opportunities to expand skill sets that will result in increased performance and productivity.

Demonstrated Technical Qualifications

• 3-5 years experience as a grants & proposal manager or similar role laid out in job description
• Expertise in drafting various types of budgets, including government budgets
• At least 3 years of proposal production experience
• Demonstrated success in remote work environment 
• Experience in submitting government and institutional proposals 
• Salesforce CRM experience or similar CRM use
• Sound understanding of compliance across various funder types
• Tech Savvy: Well versed in Google Suite, Microsoft Office Suite, Canva, Presentation Boards (Miro, Jamboard, etc.), Wiki tools such as Notion, Confluence, Slack, Asana and other collaboration tools.

LOCATION

Oakland, CA. Remote locations will also be considered.

SALARY

The anticipated salary range is $70,000-$83,500+, though the successful candidate could be hired above or below this range depending on qualifications and geographic location. Benefits are competitive and include health and dental insurance, 401(k) retirement plan with employer match, 15 days of vacation, paid sick leave and 11+ paid holidays.

TO APPLY

Please submit a resume or CV, provide a cover letter -OR- responses to the question prompts in the online application by January 29th 2024 . Applications received by January 8th, 2024 will be given priority review.

EQUAL OPPORTUNITY EMPLOYER

PSE Healthy Energy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other status protected under federal, state, or local law.

E-VERIFY NOTICE

PSE Healthy Energy participates in E-Verify. We will provide the Social Security Administration, and if necessary, the Department of Homeland Security, with information from each new employee’s Form I-9 to confirm work authorization. Please note that we do not use this information to pre-screen job applicants.