Grants Coordinator (Hybrid)

WHY VITALIEF? 

Vitalief is expanding our footprint rapidly as a value-add, innovative Healthcare consulting company, focused on empowering Research and transforming Clinical Trials. As a result, we are seeking a talented and enthusiastic Grants Coordinator to join our exceptional team (as full-time, fully benefited Vitalief employee) to support our mission and our clients’ mission to impact and save lives. 

Reasons to work for Vitalief: 

• You can actively contribute to our clients’ mission of advancing scientific discoveries that have the potential to change patients' lives for the better. 

• Our PEOPLE FIRST culture prioritizes personal and professional growth for all Vitalief employees. 

• We give everyone a seat at the table – we encourage innovation. 

• Life/work balance that includes 20 PTO (Paid Time Off) days plus 9 paid Holidays annually. 

• Other benefits include Company paid life insurance and short / long term disability coverage; 401K retirement program; Robust healthcare plans to choose from. 

Salary Range: Market competitive - based on experience level. 

Work Location: Hybrid work model. You will be required 4 days on site in Newark, New Jersey.

Responsibilities: 

• Assisting in the preparation of proposals and grant applications, development of budgets and editing of documents and process proposals.

• Serves as principal liaison with Principal Investigators, Clinicians, Program and Administrative personnel to coordinate grant application processes. 

• Ensures accuracy and timeliness of all grant-related materials and applications to meet proposal and closeout timelines. 

• Prepares tracking reports for required deliverables and manages timesheets for personnel when necessary. 

• Prepare Federal, National Institutes of Health (NIH), and other grant submissions – coordinating the administrative aspects of the proposal (i.e., electronic grant submission, budgets, bio-sketches of personnel, etc.). 

• Identify and work with PI to prevent projected over expenditures and resolve deficit situations. 

• Implements monthly reconciliation procedure for all sponsored projects including account balances, projections and meet with stakeholders regularly. 

• Pursues philanthropic funding, as requested by leadership. 

• Reviews information entered into medical billing system to verify accuracy and maximize income for clinical services provided. 

• Regularly reviews federal register codes and regulations and participates in webinars for regulatory compliance pertaining to contracts and grants. 

Required Skills: 

• 3+ years of experience in of demonstrated related experience with emphasis on grant writing and program development

• Masters Degree in a related field

• Experience preparing Federal, NIH, and other research grant submissions from a regulations and requirements perspective.

• Certificate in Research Administration (CRA) preferred. 

• Demonstrated experience building positive relationships and working effectively with PI’s, all levels within the client organization, as well as external grantor agencies and subcontracting institutions. 

• Critical thinking & decision-making skills – ability to evaluate all aspects of a situation and to independently make appropriate and timely decisions. 

• Demonstrated proficiency in Microsoft Office, Word, Excel, PowerPoint applications.

• Detail-oriented, excellent communication skills, ability to multi-task, prioritize to meet deadlines, problem-solve, and balance a sense of humor with necessity to interact professionally at all levels. 

• Highly goal oriented, self-motivated, and ability to work independently as well as with guidance when appropriate.

PHYSICAL DEMANDS: Prolonged periods of sitting at a desk and working on a computer. Standing, walking, visual perception, talking and hearing. Lifting up to 20lbs.

IMPORTANT NOTE: Vitalief partners with clients such as major medical centers and academic institutions that requires all on-site resources such as prospective Vitalief consultants to provide proof that they are fully vaccinated for Covid-19; inoculated annually for Influenza; and successfully pass a Mantoux Tuberculin Skin Test (TST) for Mycobacterium Tuberculosis. 

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