HR & Admin Assistant

Job Description

Job Title: HR & Admin Assistant

Job Location: Dallas, TX 75240

Job Duration: FTE

Job Summary:

We are seeking a highly organized and proactive HR and Admin Assistant to join our team. The HR and Admin Assistant is responsible for providing comprehensive support to the Human Resources department, assisting with day-to-day HR functions, and ensuring the smooth operation of administrative tasks. This role includes managing employee relations, handling grievances, maintaining employee records, and providing general administrative support to ensure efficient office operations.
Key Responsibilities:
1. Human Resources Support:

• Assist with the process, including job postings, resume screening, scheduling interviews, and coordinating with candidates.
• Act as a point of contact for employee inquiries, concerns, and grievances.
• Support the HR Manager in addressing and resolving employee relations issues, promoting a positive workplace environment.
• Maintain employee records, ensuring all documents are up-to-date and properly filed.
• Support the onboarding process by preparing orientation materials and coordinating with new hires.
• Assist in the administration of employee benefits, leave management, and attendance tracking.
• Handle employee inquiries regarding HR policies, procedures, and programs.
• Assist in organizing employee engagement activities, training sessions, and other HR-related events.
• Prepare HR-related reports as required by the HR Manager.

2. Administrative Support:

• Manage and organize office supplies, ensuring adequate stock levels.
• Assist in the development and implementation of grievance procedures.
• Document and track all grievances and their outcomes.
• Provide administrative support during grievance meetings, including taking minutes and preparing reports.
• Handle general office duties such as answering phones, managing emails, and coordinating meetings.
• Assist in the preparation and distribution of company documents and communications.
• Support the organization and coordination of company events, meetings, and conferences.
• Maintain office filing systems, both electronic and physical.
• Assist with travel arrangements and expense reporting for staff as needed.
• Coordinate with vendors and service providers for office-related needs.

Qualifications

Qualifications:
Education: High school diploma or equivalent; an Associate's or Bachelor’s degree in Business Administration, Human Resources, or a related field is preferred.

Experience: 4-5 years of experience in an administrative or HR support role.

Skills:

• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive and confidential information with discretion.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

Additional Information

All your information will be kept confidential according to EEO guidelines.