HR Assistant

Job Description
Title: HR Assistant 
Office: LA
Reports to: HR Director

TBWAMedia Arts Lab (or MAL as you’ll hear us called) is the bespoke global advertising agency dedicated solely to Apple. Our mission is to create smart, simple and iconic work that transforms business and makes culture for the world’s best brand.

We believe that what MAL creates belongs to everyone; and everyone belongs at MAL. We think creativity lives in open, safe and brave spaces, where diverse perspectives can come together, free of prejudice and discrimination. We strive to be a partnership of equals. Everyone has a role to play here, and we invite you to bring your fully authentic and crazy selves to this space. Together, we’ll do the best work we’ve ever done.

We’re headquartered in Los Angeles, California, with 5 further international hubs and over 800 people making great work for Apple in 26 markets around the globe.

We’re looking for a HR Assistant to support the team’s administrative needs to best serve our 400+ employees. This person will be responsible for ensuring all back-end processes such as paperwork, systems, and reports are properly maintained and organized.

Responsibilities

• Coordinating all aspects leading up to freelance and full-time employees’ first days

• Creating offer letters for new hires

• Sending all relevant paperwork and information to new hires and their hiring managers leading up to the start date

• Sending weekly new hire email introductions to the entire agency

• Maintaining data integrity of various HR systems

• Managing maintenance of freelance timesheet process

• Sending freelancer last day reminders to hiring manager and recruiters

• Keeping employee digital files up to date and organized

• Updating org chart

• Managing calendars, reminders, and distribution of gifts: eg. New hire swag, employee anniversaries, weddings, etc.

• Maintain & updated the company intranet as needed for the HR Team e.g. new policies, company holidays – etc.

• Handling miscellaneous requests and inquiries from anyone in the agency

• Submitting and run reports when necessary

• Processing Invoices

• Ad-hoc support to the wider HR team when required

• Admin and calendar support for HR Director if needed

 Who will thrive in this role?

• Someone who has admin experience within an HR, payroll, or benefits department.

• Possesses extreme attention to detail.

• Ability to manage confidential information.

• A resourceful individual with the ability to communicate confidently with people at all levels.

• An eternal optimist, who stays positive even when things change frequently.

• Someone who loves to meet new people with strong customer services skills.

• Excited to be part of a collaborative people-focused team.

Standard salary for this role is roughly $55,000 - $60,000. Actual amounts will vary depending on experience, skills, potential impact, and scope of role.