HR Associate & Management Assistant

At Elanco (NYSE: ELAN) – it all starts with animals!

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. We’re driven by our vision of ‘Food and Companionship Enriching Life’ and our approach to sustainability – the Elanco Healthy Purpose™ – to advance the health of animals, people, the planet and our enterprise.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals’ lives better makes life better – join our team today!

Are you interested in a diverse role at our site in Basel, which combines HR and Management Assistance? In this role, you support the HR Lead Switzerland in a wide span of HR activities in an international environment and are the assistant to the CFO International providing general admin support, support for the Export business and for the site.Your Responsibilities: HR Associate (50%)
Provide HR support to the employees on the Basel site in close collaboration with the HR Lead Switzerland (on site) and the HR Admin & Payroll team (service center):

• Provide HR advice to employees offering support, coaching and guidance as appropriate to help promote and develop positive employee relations
• Facilitate employee lifecycle processes (e.g., onboarding, offboarding, testimonial)
• Provide accurate information to Payroll team (in & outside of Workday), notably regarding new employees, transfers, promotions and leavers as well as other life events which impact payroll (marital status, children, etc.)
• Manage pension fund input and social security / insurances processes, such as maternity leave, sickness, unemployment form
• Local point person for Workday Time & Absence in collaboration with the HR Systems team and manage also other HR reporting for the entity
• Contribute to other HR activities, initiatives and projects in the team

Management Assistant (50%)
Assistant to the Vice President CFO International who also acts as one of the Swiss Legal Entities Managing Director, including:

• Organize and manage business trips (incl. visas and expense reporting)
• Organize meetings and other events (incl. venue selection, cost control)
• Support calendar management
• Support legal documentation processes for the Swiss legal entities and Export Business (collecting signatures, filing, minutes, scanning, sending of contracts, coordination with the notary etc.)
• Ensure liaison with other assistants in International and US
• Other Administrative Support:o Create and track purchase orders and invoice managemento Provide administrative support to Basel site activities and be back-up for other assistant
   

What You Need to Succeed:

• Commercial diploma or higher education, such as bachelor degree in business administration
• Min. 5 years’ previous work experience in similar roles
• Experience in HR activities; HR assistant diploma is an asset.
• Experienced in cross-cultural communication and/or in a multinational matrix environment
• Fluent in English and German; French desirable
• Strong MS office skills (Excel above others), Workday, SAP and Ariba knowledge is a plus
• Proven ability to handle highly confidential information
• Strong communications skills
• Excellent administrative skills, well-structured and diligent

What we offer

• Work Environment: open and inclusive environment
• Compensation & Benefits: competitive compensation package with variable element, attractive health insurance benefit and pension fund solution, recognition platform
• Wellbeing: free annual voluntary health check, Employee Assistance Program, fruits
• Time: five bridging days in addition to vacation entitlement, flexible working hours
• Healthy Purpose: Elanco offers in total three full days of volunteering per year to join local charities and communities to make a positive impact and give back to the community

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status