HR Compliance Specialist

MEMIC is seeking a candidate who is preferably located in Maine and can report to our Portland office on a hybrid schedule. We are also open to candidates in the New England area who are willing to travel to the Portland office on a semi-regular basis.

The HR Compliance Specialist is responsible for ensuring MEMIC is compliant with relevant employment-related legislation, company policies, procedures, best practices, benefits, payroll, and taxes as well as internal and external audits. This role encompasses a wide range of tasks, including ensuring compliance with industry-specific regulations, health and safety legislation, and employment practices. The incumbent will partner with training, human resources, risk management, payroll, and benefits by sharing information, analyzing, and developing action plans.

• Develop, implement, and maintain HR compliance tracking processes and audits for all programs to ensure adherence to all relevant regulations in a timely and accurate manner.
• Coordinate and spearhead all internal and external audits related to employment compliance.
• Execute required HR compliance report filings such as EEO-1, OSHA, etc. 
• Conduct and maintain Annual Compliance Training as well as monitor specific changes in Federal, State, and Local employment laws that impact our multi-state jurisdictions.
• Identify and investigate compliance issues and risks and suggest ways to prevent or resolve them.  
• Evaluate existing organizational procedures to ensure compliance with internal organizational policies and the requirements of regulatory agencies.
• Cultivate and foster a culture of risk management, engaging with business partners throughout the organization to ensure compliance. 
• Manage the day-to-day responsibilities supporting HR compliance initiatives. 
• Implement new compliance requirements and update existing programs, policies, procedures including employee handbook and job descriptions. 
• Audit policies and procedures to ensure compliance with federal, state, or local regulations and applicable employment, benefits, and payroll and tax laws. 
• Partner with HR, Payroll, Benefits, and Training to develop communications and training materials for the organization. 
• Perform research and recommended guidance on complex scenarios relating to HR, payroll, tax, and benefit compliance. 
• Offer compliance training and formal periodic updates to HR, Benefit and Payroll team. 
• Assist with future enhancements to Core HR system modules and make recommendations for compliance related changes. 
• Recommend best practices regarding internal procedure to drive greater compliance. 
• Serve as a key member on the Enterprise Risk Management Committee. 

Requirements: 

• A minimum of three years of relevant human resources experience is required, preferably in compliance or employment law.
• Multi-state compliance experience preferred. 
• Ability to make independent decisions, resolve issues, and ability to handle sensitive and confidential information. 
• Strong analytical and critical thinking skills. 
• Excellent verbal and written communication skills. 
• Excellent documentation, reporting, and presentation skills necessary.
• Proven ability to communicate effectively across all levels of the organization.

Our comprehensive benefits package includes all traditional offerings such as:

• Health Insurance options, Dental Insurance options and Vision Insurance
• Employee Life Insurance/AD&D and Dependent Life Insurance options
• Short-term & Long-term Disability
• Health Savings Account with potential employer match
• Flexible Medical and Dependent Care Account
• Accident Insurance
• Critical Illness Insurance
• Employee Assistance Program
• Legal/Identify Theft Insurance options
• Long Term Care Insurance
• Pet Insurance
• 401 (k) Retirement Plan with match up to 5%, plus profit sharing & discretionary contributions (subject to vesting)
• 5 weeks of Paid Time Off (PTO)
• 7 paid holidays

We also offer other benefits to help foster a healthy, balance lifestyle such as:

• Flextime schedules
• Paid Parental Leave
• Student loan paydown and refinancing assistance
• Educational assistance for job related courses, seminars, certifications or degrees
• One paid day every year to volunteer for your non-profit of choice
• On-site fitness center (Maine & Virginia) or fitness reimbursement
• Subsidized parking
• Sit-Stand desks & daily stretch breaks

MEMIC is committed to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religious creed, national origin, ancestry, age, disability, genetics, gender identity, veteran's status, sexual orientation, or any other characteristic protected by law. MEMIC is an equal opportunity employer encouraging diversity in the workplace. 

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