HR Coordinator

HR Coordinator

Chicago, IL (Hybrid)

The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health.

We continuously work to embed equity in our internal practices and are committed to increasing the diversity of our staff across all levels of the organization. We intentionally work to create the right conditions to enable our employees to feel that they can be their authentic selves and fully participate in the life of the enterprise.

We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you.

We have an opportunity at our corporate offices in Chicago for a HR coordinator on our HR operations team. This is a hybrid position reporting into our Chicago, IL office, requiring2 days a week in the office.

As a HR Coordinator, you will provide operations support to, and perform HR generalist tasks for, HR department and Operations team. Administer and maintain HR/Payroll data and ensure accuracy, security and integrity of organizational data. Serves as liaison between operations, all other HR workstreams and payroll.

RESPONSIBILITIES:

HR/Payroll Administration

• Independently process and verify all new hire, change, and term activity in Lawson, adhering to pay cycle deadlines, and standard weekly/monthly processing timelines; responsible for communicating documentation to Payroll.
• Review and approve requisitions for new hires.
• Assemble and upload documentation to employees' electronic personnel files.
• Process special payments, Above & Beyond Awards and tuition assistance forms, processing timely payments and reimbursements, following up with employees as needed and submitting all documentation to AP in coordination with Compensation and HRBP teams
• Manage and verify the IDES unemployment claim process.

HR Operations

• Serve as a conduit between HR workstreams and across AMA business units and vendors (specifically Finance, OGC, search vendors, etc.).Create, improve, and train on workflow, standard operating procedures, and process improvements to minimize errors and improve quality.
• Build, edit, format, and enhance monthly reports and documentation as requested.
• Conduct ongoing cross-training to ensure secondary support and serve as back up for other HR operations team functions as needed.

May include other responsibilities as assigned

REQUIREMENTS:

1. Bachelor's degree preferred; Associate's degree required.

2. Minimum 3+ years' experience with HR systems required.

3. Demonstrated expertise with the Microsoft Suite of products.

4. Experience with Human Resources processes and procedures required.

5. Strong customer service orientation and experience with meeting both quick and long-range deadlines and managing multiple assignments within required timeframes.

6. Strong analytical skills and attention to detail required.

7. Logical and critical thinking skills necessary to learn existing processes and modify or re-create them to improve efficiencies.

8. Strong oral communication and interpersonal skills required to effectively support HR and AMA staff.

9. Demonstrated ability to exercise discretion and work with confidential information.

10. Demonstrated ability to function effectively in a team setting, as well as independently.

AMA's safety and policy protocols require proof of full vaccination against COVID19 for employment at AMA (including booster when eligible). Employees may apply for a religious or medical exemption from getting the vaccine.

The American Medical Association is located at 330 N. Wabash Avenue, Chicago, IL 60611 and is convenient to all public transportation in Chicago.

We are an equal opportunity employer, committed to diversity in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant's race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status.

THE AMA IS COMMITTED TO IMPROVING THE HEALTH OF THE NATION