HR Coordinator

AeroVect is transforming ground handling with autonomy, redefining how airlines and ground service providers around the globe run day-to-day operations. We are a Series A company backed by top-tier venture capital investors in aviation and autonomous driving. Our customers include some of the world’s largest airlines and ground handling providers. For more information, visit www.aerovect.com.

As an HR Coordinator at AeroVect, you will manage key human resources functions, including onboarding, offboarding, payroll, and benefits administration, while ensuring compliance with regulations. This role requires a proactive and organized individual who can handle HR administration and support financial operations to keep the team running smoothly.

• Onboard new employees, including I9 verification and E-Verify, and set up company systems.

• Off-board exiting employees, including arranging severance, drafting termination letters, ensuring the return of company property, conducting exit interviews, and more.

• Administer benefits, primarily managing health insurance, and assist employees with benefits-related questions or concerns.

• Process payroll for both US & Canada (W2 and contractors, including international), and assist employees with any payroll issues.

• Ensure compliance with local, state, and federal regulations pertaining to compensation, benefits, and payroll.

• Organize team events.

• Support Deployment Managers with airport badging, including collecting documents and preparing forms.

• Assist employees with employment visa documents.

• Coordinate travel for the AeroVect team and candidates.

• Handle general finance operations, including managing accounts payable and accounts receivable.

• Provide ongoing administrative support to the leadership team on various HR and financial initiatives.

• A Bachelor's degree in Human Resources, Finance, Business Administration, or a related field.

• A minimum of 3 years of experience in HR and Finance roles.

• Proven ability to manage multiple tasks and priorities effectively with exceptional attention to detail.

• Strong verbal and written communication skills, capable of professional interaction with all levels of the organization.

• Proficiency with HRIS systems, particularly Rippling.

• Demonstrated ability to handle confidential information with discretion and integrity.

• Experience with US immigration processes and related document preparation.

• Knowledge of labor law compliance, health and safety regulations, and benefits administration.

• Previous experience in a startup or fast-paced environment is highly preferred.

• SHRM HR certificate or related further education.