HR Coordinator

Optiver is looking for an organized, experienced professional to join our growing Human Resources team and be involved in all aspects of the department. The right individual will be hardworking, motivated, and able to balance multiple tasks in a fast-paced work environment. This position will manage the day-to-day administrative responsibilities for the HR team.

Who we are:

Optiver is a tech-driven trading firm and leading global market maker. As one of the oldest market making institutions, we are a trusted partner of 70+ exchanges across the globe. Our mission is to constantly improve the market by injecting liquidity, providing accurate pricing, increasing transparency and acting as a stabilizing force no matter the market conditions. With a focus on continuous improvement, we participate in the safeguarding of healthy and efficient markets for everyone who participates.

Optiver Chicago’s culture parallels the energetic city we’re immersed in. Home to the Chicago Board of Trade, Chicago Board Options Exchange, and Chicago Mercantile Exchange, Chicago has established itself as the trading capital of the US. Active on leading US exchanges, Optiver’s Chicago office trades a wide range of products from listed derivatives to cash equities, ETFs, bonds and foreign exchange.

What you’ll do:

• Partner closely with the Talent team to monitor and improve business processes that impact day-to-day operations
• Support our HR team with organizing employee records and administering new hire onboarding, terminations and benefits enrollments
• Collaborate with the Recruiting and HR teams to execute a smooth onboarding process, including background checks, I-9 processing and onboarding documents
• Manage filing, updating and archiving employee documents in accordance with company policy
• Maintaining HR systems by updating and entering employee data
• Independently perform audits and controls to ensure data accuracy and compliance
• Develop and update documentation to support various HR policies and processes
• Develop and prepare reports with exceptional attention to detail and accuracy
• Function as initial point of contact to employee inquiries and respond in a timely manner
• Prepare and process team expense report
• Maintain a high level of internal and external confidentiality
• Complete special projects as assigned and performs other related duties as required or requested

What you’ll need:

• Bachelor’s Degree preferred with1-3 years of professional work experience in an Administrative, Project Management or HR support role
• Microsoft Excel proficiency required
• Familiarity of HRIS systems a plus
• Self-starter with strong organizational skills, attention to detail and ability to multi-task
• Excellent interpersonal communication skills, both oral and written
• Ability to handle priorities and to work effectively in a challenging, fast-paced environment
• Positive, reliable, professional attitude and presence

What you’ll get:

• Work alongside best-in-class professionals from over 40 different countries.
• Performance based bonus structure that is unmatched anywhere in the industry. We combine our profits across desks, teams and offices into a global profit pool fostering a truly collaborative environment to work in.
• Ownership over initiatives that directly solve business problems.  

Alongside this you will get great other benefits such as 25 paid vacation days and market holidays, fully paid commuting expenses and health insurance, daily breakfast and lunch, training opportunities, 401(k) match up to 50% and charitable match opportunities, regular social events and clubs, and many more.