HR Generalist (Hybrid remote 2 days in office)

Our Company:

With a legacy spanning over 20 years, Integrated Practice Solutions is the market leader in practice management software for chiropractic (ChiroTouch, ACOM Health), optometry (RevolutionEHR), and therapy practices (ClinicSource) across the United States. We are a growing, profitable, privately-funded organization who continues to lead by constantly innovating and developing new products and services that serve the health and wellness profession. Our software helps practitioners create a positive in-clinic experience for patients, from scheduling to treatment to payment and insurance processing. Our vision – to be the most loved, most essential software and service provider for every practice – reflects who we are as a company and who we are as people. 

The Human Resources Department:

The Human Resources department serves a critical link between the company's strategic people programs and business operations. The HR team partners with all managers and employees in the company to provide solutions and resources for a productive and engaging environment. A major function of the HR team is to partner with managers on hiring top notch candidates in a timely manner.

The Career Opportunity:

Our HR Generalist is responsible for a wide range of tasks related to Human Resources management. This includes coordinating employee benefits programs, facilitating employee onboarding and offboarding, and maintaining employee records. In addition, the HR Generalist serves as the point person for HR-related issues and inquiries from managers and employees. They are responsible for ensuring compliance with company policies and procedures, as well as federal and state employment laws.

The ideal candidate for this position should have excellent organizational and communication skills, as well as a deep understanding of HR operations. They should also have experience with HR systems and Microsoft Office applications.

The position is based in San Diego, CA with a hybrid work schedule (2 days per week in office).

Areas of Accountability:

The responsibilities of the HR Generalist are as follows.

• Serve as the main point of contact for general HR inquiries including but not limited to benefits, policies, employee data and HR systems and provide top-notch support to our employees and business leaders.
• Help develop and streamline HR processes, create, and maintain process documents, maintain personnel files and organizational charts, and aid with monthly billing processes.
• Ensure timely and accurate HRIS system data entry, including personnel information changes and job requisitions; assist with recurring HR reporting and basic analysis.
• Support employee lifecycle logistics, including employee onboarding/onboarding and exits, change letters, etc.
• Process leaves of absence and ADA accommodations.
• Ensure work authorization documents are up to date as well as work permits and other related compliance items.
• Assists with annual processes such as open enrollment, performance reviews, minimum wage increases, EEO-1 reporting, etc.
• Ensure all procedures are followed in line with company policies, industry best practices, and legal guidance.
• Maintain employee records and ensure compliance with state and federal regulations. Distribute and track employee document acknowledgment.
• Assists with programs to recognize and celebrate employees including but not limited to employee reward programs.
• Coordinate employee benefits programs, such as health insurance and retirement plans, including open enrollment support, eligibility maintenance and file feed validation.
• Provide support to HR teams by creating reports, tracking metrics, and managing project timelines.
• Coordinate employee training and development programs and audit all online compliance training such as HIPAA and sexual harassment to ensure timely completion and compliance.
• Facilitate communications between employees and management.
• Assist with performance management procedures.
• Reconcile and process HR invoices.
• Coordinate with Payroll and IT to ensure optimal employee experiences.
• Schedule meetings, interviews, HR events and maintain agendas.
• Assist with ad-hoc HR projects.
• Maintains knowledge of trends, regulatory changes, best practices in HR, talent management and employment law

Competencies for Success

• A bachelor’s degree in human resources, business administration or a related field and 3 plus years of Human Resources experience.
• Very high attention to detail and ability to manage multiple tasks and deadlines without compromising quality.
• Ability to develop relationships with all levels of the organization (executive to front line) and be seen as a go to person for HR assistance.
• Expert at triage - frequently switching between analytical and creative thinking, and project managing against multiple deadlines.
• Customer service minded: the ability to communicate consistently and clearly, respond with empathy and professionalism, and manage expectations.
• Proficient in Microsoft Office 365.
• Experience with HRIS systems

At Integrated Practice Solutions, we carefully consider a wide range of compensation factors to determine our offers of employment. This includes internal and external market factors as well as your individual experience and skills. These considerations can cause compensation to vary but we reasonably expect to pay between $49,450-$102,000 for this position.

Integrated Practice Solutions is an Equal Opportunity Employer that values employees with a broad cross-cultural perspective. We strive to create an inclusive environment, empower employees, and embrace diversity. We encourage everyone to respond. All applicants will receive fair and impartial treatment without regard to race, color, religion, sex, national origin, ancestry, citizenship status, age, legally protected physical or mental disability, protected veteran status, status in the U.S. uniformed services, sexual orientation, gender identity or expression, marital status, genetic information or on any other basis which is protected under applicable federal, state, or local law.