HR Ops/Workplace Coordinator

About Us:

Intapp is seeking a People Operations & Workplaces Coordinator to support the HR, Talent Acquisition and Workplaces functions out of our newly established Lisbon office. This critical role will be in the office three days a week (Tuesday, Wednesday, Thursday) and will focus on delivering an amazing experience to both Intappers globally, locally, and visitors to our office. In this hybrid role, you will bring your knowledge of People Operations, Talent Acquisition Operations and/or Workplaces while gaining valuable knowledge in our People & Places operations functions.

What you will do:

This role plays a pivotal role in the establishment of many aspects of our Lisbon office. Within this role one can expect to manage inboxes for People Operations (HR and TA) and Workplaces responding to inquiries and questions to meet our SLA of same business day responses for our employees and candidates. Documentation of processes to assist in driving greater Tier 0 self-service for Intapp employees.

Additionally, you will also perform the following activities:

TA Operations

• Ensure an outstanding candidate and experience by providing necessary information, scheduling coordination, and addressing candidate inquiries as their primary point of contact.

• Work closely with candidates, hiring managers, and recruiters to schedule interviews with global stakeholders.

• Draft and audit offer letters and employee contracts.

• Manage the applicant tracking system (ATS), Workday, to ensure accurate and up-to-date candidate information.

• Collaborates with managers, employees, and a variety of internal stakeholder groups to improve awareness and candidate referral process.

• Regularly update recruitment databases, including Workday, and provide reports on key metrics.

HR Operations

• Assist with inquiries and processing transactions for our hire-to-retire employee cycle.

• Establish strong partnerships across the COEs and stakeholders outside of the People & Places team such as payroll, legal, IT, stock, etc.

• Recommend improvements to HR processes, standardize work to support automation where feasible, leverage tools / systems to optimize and streamline productivity for the team and/or our Intapp community.

• Manages and updates the Human Resources Information System (HRIS) and other HR related systems

• Assists with various internal and external audits

Workplaces

• Responsible for the smooth running of the office

• Maintain tidiness of the office

• Granting access and recording of office visitors

• Maintain a local lunch program

• Vendor Management of local suppliers

• Manage budget of local office spend

• Assist in planning and delivery of office and holiday events

What you will need:

• Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.

• Minimum of 3 + years’ experience in a HR, Recruiting or Workplaces role.

• Exceptional organizational and time-management skills.

• Outstanding communication skills, both written and verbal in Portugues and English

• MS Office Suite experience required – Outlook, Teams, Excel, Word, PowerPoint.

• Self-motivated, go getter with demonstrated ability to work effectively, both independently and as part of a team.

• Ability to maintain a high level of confidentiality and professionalism

Nice to have:

• Workday experience

• FreshService or similar RMS (Request Management System) experience

• MS SharePoint

• Project Management tools (i.e. Asana, Microsoft Lists, or similar) experience

What you will gain at Intapp:

Our culture at Intapp emphasizes accountability, responsibility, and growth. We support each other in a positive, open atmosphere that fosters creativity, approachability, and teamwork. We’re committed to creating a modern work environment that’s connected yet flexible, supporting both professional success and work-life balance. In return for your passion, commitment, and collaborative approach, we offer:

• Competitive base salary plus variable compensation and equity

• Generous paid parental leave, including adoptive leave

• Traditional comprehensive benefits, plus:

  • Generous Paid Time Off

  • Tuition reimbursement plan

  • Family Formation benefit offered by Carrot

  • Wellness programs and benefits provided by Modern Health

  • Paid volunteer time off and donation matching for the causes you care about

• Opportunities for personal growth and professional development supported by a community of talented professionals

• An open, collaborative environment where your background and contributions are valued

• Experience at a growing public company where you can make an impact and achieve your goals

• Open offices and kitchens stocked with beverages and snacks

#LI-MT2

Intapp provides equal employment opportunities to all qualified applicants and will make hiring decisions without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristic protected by federal, state or local laws. All offers are contingent upon passing a criminal history and other background checks if applicable to the position.

Please note: Intapp will not hire through text message, social media, or email alone. We will never extend a job offer unless you have been contacted directly by an Intapp recruiter and have participated in the interview process which will generally consist of 3 or more virtual or in person meetings. Please note that Intapp only uses company email addresses, which contain “@intapp.com” or “@dealcloud.com” to communicate with candidates via email. Intapp will never ask for financial information of any kind or for any payment during the job application process. We post all legitimate job openings on the Intapp Career Site at https://www.intapp.com/working-at-intapp/. If you believe you were a victim of such a scam, you may contact your local authorities. Intapp is not responsible for any claims, losses, damages, or expenses resulting from scammers.