HR Pre-boarding Specialist

At Brown Brothers Harriman, we believe no job is too big or small for any of us to handle if it helps our clients. We value passionate, committed people who enjoy collaborating with others to find new solutions to complex business challenges. We are looking for the type of person who speaks their mind, truly listens and steps outside their role to add value wherever they can. Someone who is driven to get things done and views obstacles as an exciting challenge that demands a creative solution. Above all, we seek someone who takes great pride in their work and is inspired and motivated by their role in protecting and enhancing our client's financial well-being.

If you are looking for an entrepreneurial environment where you can learn and thrive, Brown Brothers Harriman is the right place for you.

Join us as an HR Pre-Boarding Specialist

Brown Brothers Harriman is currently recruiting an HR Pre-Boarding Specialist to join our HR Team. In this role you will be responsible for operational excellence of the team's respective processes. This individual will handle routine processing of preboarding functions (preparation of offer letters, background checks, hire transaction processing, new hire onboarding) and HR transactions (transfers, position updates, terminations, creating/updating requisitions for approval etc. in Workday). The HR Preboarding Specialist is accountable for maintaining prescribed turnaround times and escalating complex issues to the HR Manager.

Some of your key responsibilities include:

• Prepare offer letters for distribution to successful candidates.
• Initiate background check process with 3rd party companies supporting background screening.
• Provide timely correspondence to successful external candidates, and internally to recruiting team through a case management tool.
• Organize and administer New Hire data entries and changes in Workday.
• Support continuous improvement activities by critically reviewing and developing enhanced Preboarding processes.
• Coordinate new hire start dates/locations with managers and candidates.
• Coordinate with Tech, ISM and Security for laptop setup/access and badge issuing.
• Review new hire work authorization documentation (I-9) on their first day.
• Perform first day onboarding activities including review of high-level benefit, payroll, and portal information.
• Perform routine processing of HR transactions including transfers, leaves, terminations, and employee data updates.
• Update off cycle pay rate and other compensation changes.
• Create and update job requisitions and their approval processes.
• Process engagement and disengagement of Contingent Workers
• Handle Position Updates including creating new positions, and updates to position attributes for Job Reclassifications, Reorganizations, Career Progression and Standard hours changes.
• Identify issues and escalate appropriately to HR Operations Manager
• Participate in testing of HR applications.
• Make recommendation of process improvements

Qualifications:

• Bachelor's degree in HR or related disciplines a plus
• 1 to 2 years of experience working in HR or related fields preferred.

• Excellent communication and problem-solving skills
• Ability to manage multiple and conflicting priorities in a fast-paced environment, while meeting deadlines
• Ability to handle sensitive and confidential employee data with discretion and professionalism.
• Strong collaboration skills
• Strong interpersonal skills and the ability to interact at all levels of the organization with diplomacy and professionalism.
• Strong PC skills, including advanced Excel including pivot tables, v-lookups and macros.
• Experience with issue tracking or case management systems
• Previous exposure to cloud-based data management systems such as Workday a plus

What We Offer:

• Direct access to clients, information and experts across all business areas around the world
• Opportunities to grow your expertise, take on new challenges, and reinvent yourself-without leaving the firm
• A culture of inclusion that values each employee's unique perspective
• High-quality benefits program emphasizing good health, financial security, and peace of mind
• Rewarding work with the flexibility to enjoy personal and family experiences at every career stage
• Volunteer opportunities to give back to your community and help transform the lives of others

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, creed, marital status, sexual orientation, gender identity, disability status, protected veteran status, or any other protected status under federal, state or local law.

Full time

Boston