HR/Payroll Administrator

The Role

The HR Administrator provides quality HR compliance and administrative support to the HR Business Partner. The HR Administrator will gain exposure to the entire employment life cycle including, but not limited to, recruitment and selection; performance management; labour relations; compensation, benefits and reward; organisational design; employee wellness and succession planning.

Job Responsibilities

On-boarding and Terminations

• Assist with the administration of new joiners and leavers.
• Schedule information and induction sessions.
• Prepare the welcome folders.
• Updating employee files, with necessary documents, i.e. signed employee contracts, etc.
• Assist with ensuring the signing and filing of policy documents.
• Assist with leaver administration, i.e. UI19s, Certificates of Service, setting up exit interviews etc.

Recruitment

• Manage Pre-Employment processes.

• Track the cost and effectiveness of media outlets for job postings.
• Post new positions on various career sites and liaise with Recruiters.
• Sort incoming resumés and log them into appropriate tracking spreadsheets.
• Complete and mail out regret letters.
• Coordinate candidate interviews and psychometric assessments and other verification checks.
• Perform reference and background checks.
• Complete and mail out offer letters.
• Manage Line Manager Satisfaction surveys after each recruitment process.

Stakeholder Management

• Properly handle employee requests through responsiveness, follow-up, and escalation.
• Handle employee requests and deliver quality solutions if able, or escalate the request to a more senior team members.
• Openly share new ideas and information with other team members.
• Prioritize activities for the best interest of the team when working on joint projects.

Develop and Maintain HR Compliance Knowledge

• Develop current knowledge of HR Laws and Regulations.
• Keep abreast of new developments in the HR field.
• Develop a working knowledge of HR information databases.
• Keep abreast of document retention requirements, i.e. POPIA

Project Management and Reporting

• Track progress, deadlines, and priorities of all projects.
• Research and collect data for various HR initiatives.
• Ensure weekly/monthly HR reports are collected or completed timeously, i.e., monthly timesheet submissions, recruitment and IR trackers.
• Ad- hoc HR projects as needed.

Payroll

• Accurate processing and input of monthly payrolls for all the Group Op Co’s.
• Capture new employees, leave and terminations, maternity leave calculations as per policy, completing UIF forms to the type of termination.
• Capture employee movements, terminations, retirements, dismissals and transfer of employee from one entity to another and retrenchments.
• Review and ensure accuracy of input advice to payroll and batch processing.
• Ensure that the employee changes are captured correctly and timeously.
• Ensure payroll reports are loaded for Finance review on a monthly basis and sent to the HRBP.

General Admin

• Updating various databases including the IR log, applicant flow, HRIS, etc.
• Assist with training and development processes, i.e. source training providers, scheduling external and internal training/workshops, etc.
• Update and maintain the Skills Development database.
• Creating new personnel files on the online filing system and maintaining electronic and physical employee files.
• Follow-up with Line Managers regarding bi-annual performance appraisal and file performance documents.
• Update the group organogram monthly.
• Payment Requisitions – Timeous submission and payment of all creditors.

Compliance & Governance

• Execute in adherence to all relevant regulatory and business practices.
• Active risk management by applying and promoting a culture of on-going detection and resolution of Statutory, Regulatory compliance breaches.
• Ensure timely delivery on all statutory reporting requirements.
• Assist in managing all HR Audit exceptions and ensure the implementation of preventative measures in the unit.
• Drive the resolution management of the identified top 5 HR risks.

• Industrial Psychology/HR Management/Labour Relations Bachelor’s or Honours Degree.
• 1 to 2 years HR Admin and Payroll experience
• Knowledge and understanding of the BCEA ,LRA,EEA,OHSA and other labour related Acts and Regulations
• Exceptional written and oral communication skills
• Strong reporting analytics skills
• Ability to effectively learn and acquire new knowledge and skills
• Proficient in Word, Excel, PowerPoint, Psiber Payroll System