Human Resources Administrative Assistant

Major Duties and Responsibilities

• Assist with new hire onboarding processing and preparation.
• Create new hire personnel and benefit files.
• Maintain and update human resources documents, such as organizational charts, phone directories, or departmental lists, etc.
• Update the intranet website with the most current information.
• Assist with the annual open enrollment and benefit election changes.
• Assist Admin staff with clerical paperwork, administrative tasks, and phone back up, as needed.
• Review and maintain weekly time reports for all employees in Paylocity.
• Record PTO and Sick leave monthly for payroll purposes.
• Maintain and monitor FMLA leave in conjunction with daily leave as indicated by timekeeping and processing FMLA forms.
• Serve as the campaign coordinator for Refill Café/United Way and collect and maintain fair share forms annually.
• Be familiar with all Mississippi Insurance Licensing requirements.
• Apply for new resident and nonresident licenses.
• Process renewals for resident and nonresident licenses.
• Maintain copies of all resident and non-resident licenses current for each state. Keep up with all correspondence or changes to meet each state’s requirements.
• Coordinate licensing courses for new applicants including the course, testing and application. Collect licensing manuals purchased by Ross & Yerger from employees after completion of courses.
• Coordinate continuing education classes for licensed employees, process payment and maintain receipts for record keeping purposes.
• Maintain the licensing inbox and respond to emails in a timely manner.

Requirements

• Bachelor’s degree from an accredited university and at least one-year full time work experience.
• Experience in a business-related setting.
• Proficient in MS office (Word, Excel and Outlook) – advanced skills preferred.
• Must be comfortable in an electronic environment with strong computer skills.
• Excellent verbal and written communication skills.
• Excellent people skills and ability to work well in a team environment.