Human Resources Associate
Job Description
This position is on-site in our Little Rock office and requires in person attendance.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Recruitment - assist department managers and supervisors with recruiting qualified applicants for corporate and branch office job openings. Responsibilities to facilitate the recruitment process may include:
- Prepare or update job description;
- Post open positions both internally and externally;
- Liaison with staffing agencies for temporary staffing or external candidates, as required;
- Review resumes and forward qualified candidates to the hiring manager;
- Coordinate and schedule interviews;
- Provide backup, as required, to set up required applicant testing and enter into the allocation spreadsheet;
- Participate in the interview process.
- Maintain confidentiality throughout the process.
- Pre-Employment Checks - complete required background checks on potential new hires, including credit, criminal, regulatory compliance, education, verifications of previous employment, and personal references. Enter background checks completed into the allocation spreadsheet.
- New Hire Process - launch onboarding, schedule and conduct orientation, process employee fingerprints, complete data entry in HRIS, send memo to Payroll regarding first pay and prepare personnel action forms.
- Termination Process - facilitate the termination process which includes identifying items/expenses owed to company, preparing necessary documents for the exit interview, terminate the employee in the HRIS system, prepare personnel action forms and obtain required signatures. File final documents in personnel file and move to the terminated files.
- Process job changes, payroll changes and transfers in the HRIS system and send notification email.
- Temporary Staffing - Schedule temporary associates and active temporary employees, as requested by departments; review resumes and interview associates to determine which associate is best qualified.
- Timekeeping - may calculate and/or verify weekly, semi-monthly and/or monthly payrolls and maintain related records; assist with calculating initial and final pay for new hire and terminating employees.
- Relocation - - respond to questions regarding employee relocation expenses.
- Maintain salary splits for positions allocated based on employee count in branch offices and send email to the Comp Change alias.
- Offer Letters - review and monitor employee offer letters for exceptions and special circumstances; distribute information on Guaranteed Bonuses and Promissory Notes to HRIS Manager and Production Payout Accountants; maintain electronic folder of offer letter.
- Special Vacation Accruals - enter exceptions to the vacation policy in the Special Vacation Database and assure correct vacation codes are entered in HRIS system.
- Employment Verification - respond to verbal and written employment verifications in a timely manner.
- Unemployment Claims - research and respond to written inquiries regarding unemployment insurance claims by required due date.
- Name and Address changes - may update employee name and address in the HRIS system and email the necessary notifications.
- Payroll Changes - provide guidance to employees on how to change direct deposit, federal, state or supplement tax withholdings in the HRIS system.
- Assist employees with questions regarding Stephens' policies and procedures.
- Provide back-up for other Human Resources Associates, including handling extra call volume for busy or absent team members.
- Assist with training new Human Resources employees, as required.
- Provide back-up for HR Administrative Assistant's lunch break, and with monitoring phones and reception throughout the day, as required.
- Perform other tasks as assigned by management.
EDUCATION AND/OR EXPERIENCE
- Bachelor's degree or equivalent work experience
- Minimum of two years related Human Resources experience and/or training preferred
- Equivalent combination of education and experience.
REQUIRED TESTING
- Microsoft Word
- Excel
- Typing
- Alpha/Numeric Data Entry
- Logical Thinking
Date Posted
09/06/2023
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Subjectivity Score: 0.8
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