Human Resources Coordinator

We are looking for a Human Resources Coordinator to join our HR team in Calabasas, CA!

The HR Coordinator will be responsible for the support of various Human Resources initiatives including administrative work-flow processes related to on-boarding, recruitment activities, processing employee changes, policy compliance and other routine HR activities.

The anticipated salary range for candidates who will work in Calabasas, CA is $26.00 to $32.46 per hour. This role is designated to work a hybrid schedule (3 days in office/2 day remote) and is non-exempt.

Essential Functions:

• Oversee the internal processes and workflows for recruiting approval forms, confidential personnel requests, and sales internship program approvals.
• Initiate, manage, and be a point of contact with 3rd party vendor for background checks.
• Manage pre onboarding process
• Assist Senior HR Coordinator in the preparation of end of employment letters and materials and coordinate with Payroll for final pay information.
• Track temporary employee end dates and coordinate final pay and termination paperwork with manager and Payroll.
• Monitor employment applications for employee referrals. Confirm and process referral bonus requests accordingly.
• Review and process education reimbursement requests.
• Review and approve temporary and contractor on-boarding documents.
• Audit weekly new hire and termination report from Payroll to ensure SOX compliance.
• Conduct periodic review of HRIS information including, “reports to” and other data as needed.
• Maintain electronic personnel files in ADP.
• Run basic reports in ADP.
• Act as a backup to Senior Human Resources Coordinator and assist with other tasks as assigned.
• Assign pre-employment testing to candidates.
• Provide basic guidance to employees and managers with interpretation of HR policies and procedures.
• Perform quarterly Policy Acknowledgement audits.
• Respond to telephone calls, emails and requests with a sense of urgency.
• Maintain current knowledge base of newest HR laws and regulations.
• Perform other related duties as required or assigned.
• Complete verification of employment.

Education & Experience:

• Minimum of 1 year of related experience in an HR support or administrative role preferably in multistate employer environment.
• Bachelor’s Degree in business management, or Human Resources is preferred.
• Intermediate to advanced proficiency with MS Office applications, familiarity with SharePoint is a plus.
• Experience using HRIS (ADP) systems is preferred.
• Strong sense of urgency and ability to deliver ahead of deadlines.
• Able to establish and maintain effective working relationships.
• Able to effectively work in a fast-paced environment and frequently manage multiple priorities.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Must be self-motivated, amendable to a variety of work projects and work efficiently independently or as part of a team.
• Sound judgment, a keen sense of discretion, integrity and confidentiality.

Physical Requirements:

• Prolonged sitting at a desk and working at a computer.
•  Must be able to lift 15 pounds at a time.




#LI-LG

Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.

Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 2,000 investment sales and financing professionals in 80+ offices throughout the United States and Canada.

Marcus & Millichap closes more transactions than any other real estate investment brokerage firm in the nation. In 2022, the firm closed 12,272 transactions with a sales volume of approximately $86.3 billion.

The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.

Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.