Human Resources Coordinator

Job Title: HR Coordinator

Department: Human Resources

Reporting To: HR Manager

Classification: Exempt - Full-time

Salary Range: 65k-68k

What We Do

BioDuro-Sundia is one of the premier Contract Research, Development and Manufacturing Organizations (CRDMO) globally, with more than 2,200 employees. Our US operations are US headquartered in Irvine, CA. Our 10 global facilities provide integrated solutions and exceptional services to our clientele for challenging preclinical and clinical trial projects. With capabilities spanning Drug Discovery, Development, and Manufacturing, it is no surprise that BioDuro-Sundia is a leading partner of choice.

Why BioDuro-Sundia?

Take the next step in your career and join BioDuro-Sundia today to change lives through the products we help create. Here, you will contribute your talents to meaningful projects that impact the lives of patients around the world and develop as an individual by working directly with a team of seasoned experts and rising stars. Our values of Accountability, Respect, Tenacity, Results and Integrity are embedded in everything we do. No matter what your role may be, BioDuro-Sundia strives to ensure all our employees are empowered and given the necessary tools to lead us in our relentless pursuit of success.

Job Overview/Summary

The Human Resources Coordinator position works in close relationship with the HR team. The position requires excellent discernment, strict confidentiality and judgment regarding private information. The HR Coordinator must maintain an efficient and organized workflow for HR operations, specifically time and attendance, payroll, health and welfare benefits and recruiting support. This position supports both San Diego and Irvine HR teams and employees. Professionalism and excellent communication are key to this position. This position assists with some administrative duties, including but not limited to, corporate events, calendars, the triage of employee questions and requests.

Essential Functions and Responsibilities

• Assists in the implementation and administration of new company policies, procedures, benefits, and employment regulations
• Assists the talent acquisition team with interview scheduling, pre-employment scheduling and documentation, and employee onboarding.
• Distributes Human Resource information to employees via email, intranet, one-on-one discussion, and group meetings
• Reviews payroll for primary work location.
• Back-up for illness and injury response including Worker's Compensation (WC) injury assistance notification and reporting
• Manages and creates all Personnel Action Forms (PAFs) and employee letters, entering approved actions in HRIS system
• Manages and administers Employee Recognition programs
• Updates organization chart and employee contact distribution lists
• Coordinates and provides exit paperwork, survey to departing employees, and distributes internal exit notifications
• Administers HR Trainings
• Conducts 30-day new hire check ins
• Conducts new employee orientation, explaining company's benefits, time and attendance, payroll, and other onboarding materials
• Performs HR administrative duties for purchasing (creating requisitions, completing expense reports, etc.)
• Maintains employee personnel files and promptly scans and saves all documents according to the filing convention
• Provides employment verification and data for private parties, state or government agencies
• Plans and coordinates employee and leadership events
• Write reports and reports data as needed.
• Creates content and distributes monthly company newsletter
• Updates internal company intranet
• Escalates issues and communication as appropriate
• Collaborates with all departments as internal customers as needed
• Adheres to all company employment policies and safe practices
• This job description is subject to change at any time

Requirements

• 1-2 years' professional HR experience, specifically in health and welfare benefits coordination
• Proficient in MS office
• Bachelor's degree or equivalent combination of education and training
• Some experience using an HRIS and other HR systems
• Some experience navigating benefit carrier sites for updates and billing access
• Self-motivated with ability to handle and prioritize multiple tasks and meet all deadlines with minimal supervision
• The position requires someone who is personable, dependable, and responsible, with excellent organizational as well as verbal and written communication skills

Benefits

We offer full health benefits, paid vacation and sick leave, an aggressive bonus structure, and market-competitive salaries to all our employees. In addition, BioDuro-Sundia provides employees with a variety of engaging employee and community outreach events. We strive to reward and promote employees who exhibit our values of Accountability, Respect, Tenacity, Results and Integrity.

EOE and Accommodation

We value diversity and are proud to be an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, pregnancy, citizenship, marital status, gender expression, genetic information, political affiliation, or any other characteristic protected by law. BioDuro-Sundia provides reasonable accommodation in job application procedures for qualified individuals with disabilities and disabled veterans. If you need accommodation in connection with the recruiting process due to a disability, you may use the alternative methods by emailing [email protected]. If you are selected to interview for a position, you may also request an accommodation with our team directly.

Notice to Agency and Search Firm Representatives

BioDuro-Sundia is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any BioDuro-Sundia employee by a third-party agency and/or search firm without a valid written & signed search agreement, will become the sole property of BioDuro-Sundia. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral.