Human Resources Coordinator

Tom James is the world’s largest manufacturer and retailer of made-to-order clothing and the engine behind one of the most established tailored clothing brands. As one of the few remaining vertically integrated clothing retailers—controlling the entire manufacturing process ‘from sheep to suit’—we offer unparalleled value to those with an eye for quality.

The HR Coordinator aids and supports the functional areas of the HR department. This role will work directly and assist the HR, Benefits, and Office Support teams to fulfill a variety of necessary tasks; this includes but not limited to providing excellent customer service while promoting and maintaining Tom James Company’s mission, values and culture.

ESSENTIAL FUNCTIONS:

• Performs customer service functions by answering employee requests and questions
• Updates employee information on the secured site
• Completes I-9 forms, verifies documentation and maintains I-9 files.
• Coordinates and executes on the end-to-end employee life cycle process including onboarding, transferring, & offboarding of employees in the organization.
• Participates in new employee orientation
• Processes invoices for Benefits & HR team
• Maintains employee files
• Assists HR Generalist/Benefits Administrator with benefits and leave programs as needed.
• Assists with benefit file uploads as needed
• Handles HR memo process for new hires, terminations, leave of absence, etc.
• Supports HR programs and process through completing verifications of employment, unemployment claims, and health awareness certifications.
• Supports open enrollment for all locations.
• Makes photocopies; mails, scans and email documents; and performs other clerical functions
• All other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

• Excellent general computer skills with strong Excel experience and the ability to quickly learn new software.
• Strong verbal and written communication skills.
• Excellent time management skills with a proven ability to meet deadlines
• Ability to confidentially handle confidential and sensitive information and employee’s personal health information.
• Ability to work as a team and remain flexible
• Regular attendance required

WORK EXPERIENCE / EDUCATION REQUIREMENTS

• Requires a high school diploma or an equivalent combination of education and experience; Bachelor’s Degree preferred
• HR and/or Benefits experience a plus
• SHRM-CP a plus

EQUIPMENT / SOFTWARE USED

• Proficient with Microsoft Office Suite (e.g. Word, Excel, Outlook, etc.) required

PERSONAL CONTACTS

• Interacts with company employees, executives, managers, sales professionals and vendors