Human Resources Office Administrator

We are seeking a front-desk Human Resources Office Administrator to join our HR team. This role is dedicated to enhancing the overall employee experience by fostering a positive workplace culture, ensuring effective communication, and supporting employee engagement initiatives. The ideal candidate will be passionate about creating a supportive and inclusive work environment and will play a key role in making our company a great place to work. 

The Human Resources Office Administrator will provide day-to-day clerical and organizational support to the StimLabs workplace environment. You will be a passionate self-starter who demonstrates outstanding customer service and attention to detail, as well as the ability to work independently and effectively within a team environment. You will be comfortable taking the initiative to drive results with minimal supervision, be solution-oriented, and coordinate with multiple cross-functional internal and external stakeholders and vendors. 

Essential Duties and Responsibilities

• Greet guests in an upbeat and professional fashion, ensuring a positive first impression. 
• Take genuine care and responsibility for the entire office, maintaining an enjoyable, safe,supportive, and collaborative environment for employees and guests 
• Maintain upkeep and functionality of copy areas, break rooms, meeting spaces, lobbies, andother common areas. 
• Work closely with Human Resources team to review and assist in the recruiting of new hires andcoordinate onboarding new hires. 
• Serve as a point of contact for employees, addressing inquiries and providing support on various aspects of the employee experience. 
• Send company-wide communications on behalf of Vice President of Human Resources 
• Coordinate and support company-wide events, including team-building activities, recognition programs, and wellness initiatives. 
• Conduct regular employee feedback surveys and analyze results to identify areas for improvement. 
• Act as point-of-contact for landlord, janitorial staff, maintenance, and other third-party vendors. 
• Coordinate with the Facilities team to help ensure all building and maintenance policies,procedures, codes, regulations are followed 
• Prepare, sort, and distribute incoming & outgoing mail. 
• Perform clerical tasks including maintaining files and updating documents/spreadsheets 
• Assist managers with scheduling interviews, processing new hire onboarding, arranging travelfor visitors, and other administrative tasks 
• Act as the go-to person and primary communicator for the workplace 
• Other duties as assigned 

Minimum Qualifications (Knowledge, Skills, and Abilities)

• 1-2 years of office/administrative or Human Resources department experience 
• Exceptional organization, planning & communication skills 
• Strong computer and technology skills (Canva, Microsoft Office Suite - Outlook, Excel, Word, PowerPoint) 
• Master multi-tasker with impeccable attention to detail 
• Upbeat attitude & ability to work well in a fast-paced environment 

Physical Demands and Work Environment

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. 
• While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers; to handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.