Human Resources & Payroll Specialist

Save lives, from the workplace to anyplace.
The National Safety Council is America’s leading nonprofit safety advocate. We focus on eliminating the leading causes of preventable injuries and deaths. Through leadership, research, education, and advocacy, NSC focuses on areas where most unintentional injuries and deaths occur.
We are currently looking for a Human Resources & Payroll Specialist to join us in our mission to save lives and prevent injuries.
Position Highlights:

The HR & Payroll Specialist plays a crucial role in supporting the daily operations of the HR department, focusing on HR support, payroll processing, and benefits administration. This role is responsible for ensuring accurate payroll execution, compliance with tax regulations, and effective benefits administration and system management. Additionally, the HR & Payroll Specialist handles benefit billing and reconciliation, conducts HR audits, and supports talent acquisition efforts. This position also assists with financial reporting, auditing, and the implementation of HR strategies to ensure a smooth and efficient HR function

What You’ll Do:
Payroll Processing:

• Prepare bi-weekly payroll for data processing, including entering rate changes, hours worked, and legal and voluntary deductions.
• Review processed payroll against manual controls to ensure accurate payroll totals and correct number of checks.
• Journalize bi-weekly payroll entries to the general ledger.
• Process monthly payroll reports for Accounting and Finance to reconcile.
• Prepare and maintain supporting documentation for various tax filings, including sales taxes.
• Prepare annual census data and other reporting as needed.
• Respond to employee inquiries related to pay, payroll deductions, and tax-related questions.

Benefits Administration:

• Manage comprehensive employee benefit programs, including health insurance, retirement plans, and other perks.
• Conduct regular analysis of benefits offerings to ensure they remain competitive and cost-effective.
• Administer and manage employee insurance plans, ensuring effective communication and support for employees.
• Owns Open Enrollment Process
• Reconcile and process monthly benefit invoices.
• Manage data and troubleshoot errors on benefit vendor file feeds.
• Process and administers company leaves (e.g., FMLA, STD, PPL & PFL), ensuring compliance with all applicable laws/policies.
• Oversee pension and savings plans, including the preparation and submission of necessary documentation.
• Process Workers’ Compensation claims.
• Responsible for COBRA administration.
• Answer employee questions as they pertain to healthcare and retirement.

Talent Acquisition Support:

• Conduct initial resume reviews and phone screenings to identify qualified candidates and assess their fit for the role.
• Assist with scheduling interviews, and ensuring timely communication between candidates, and hiring manager.
• Prepare and draft offer letters, ensuring all details are accurate and in line with company policies.
• Keep accurate records of all candidate interactions and update the applicant tracking system (ATS) with relevant information.

HR Administration & Employee Support:

• Act as the liaison with vendors to ensure all employee benefit plans are administered timely, and accurately.
• Maintain and update employee records in HR systems, ensuring data accuracy and confidentiality.
• Prepare audit reports and present findings.
• Assist employees with HR-related inquiries and issues, providing timely and accurate information.

We’re Looking for Someone with: 

• Bachelor's degree and at least 4 years of relevant experience. In lieu of education, at least 6 years of relevant experience.
• Demonstrated knowledge of payroll, benefits, data integrity, reporting and compliance.
• Strong knowledge of employment & labor laws; both federal and state.
• Excellent organizational skills and attention to detail.
• Must exhibit the highest level of integrity and confidentiality.
• Proven success in a fast-paced and changing environment.
• Excellent communication and project management skills.
• Salary range: $60,000 to $67,000

Reasons You’ll Love it here: 
NSC cares about the safety, health, and overall well-being of our employees. We offer competitive benefits, resources, and tools to promote a work-life balance that supports employees during all phases of life. We offer the following:

• At least 20 PTO days accrued 1st year and 11 paid holidays
• Flexible work arrangements
• Comprehensive medical, dental, vision, and life insurance plans
• Flex spending accounts for medical and dependent care
• 403(b) & Roth 403(b) with employer match up to 6%
• Reimbursable training
• Student loan pay down
• Dress for your day

We believe that you can’t be safe if you don’t feel safe. Feeling safe requires a commitment to equitable policy implementation and promoting diversity in the safety profession. We must cultivate our own diverse, inclusive, and equitable work environment to deliver on our mission to save lives, from the workplace to anyplace.
NSC is an equal opportunity employer.