Hybrid Administrative Associate - Mon - Fri 11am - 8pm or 12pm to 9pm

Williams Lea is hiring for an Hybrid Administrative Associate for our Wheeling, WV office to work Monday to Friday 11:00 am to 8:00 pm or 12:00 pm to 9:00 pm!

Pay: $16.72 - $17.60/hour + possible 10% shift differential

Benefits:

• Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
• 401k Retirement Savings Plan Including Employer Match
• Paid Time Off (PTO)
• Life Insurance
• Paid Parental Leave
• Short-term & Long-term Disability
• Healthcare & Dependent Care Flexible Spending Accounts
• Domestic Partner Coverage
• Commuter Benefits
• Legal Assistance
• Employee Assistance Program (EAP)
• Company Provided Parking
• Additional Employee Perks and Discounts

The Administrative Assistant is a professional delivering exceptional customer service to external stakeholders. Responsibilities include, but are not limited to, the following.

Primary Job Responsibilities:

• Inputs time entry requests (make edits/adjustments, request approval, release)
• Prepares expense reports and payment funds requests
• Completes narrative edits, prepares final invoices and sends to client
• Coordinates video conference requests for secretaries
• Performs data entry
• Answers and routes phone calls to appropriate parties
• Works under time constraints to meet deadlines
• Reviews own work product for accuracy
• Produces accurate and high quality work
• Communicates effectively and respectfully with co-workers and client requestors
• Uses job tracking software to log in and out of all tasks for internal tracking purposes
• Maintains accurate timesheets (including proper use of overtime log)
• Other duties as requested by the client and management

Job Qualifications:

• Excellent MS Word, Excel, and PowerPoint skills required.
• Exceptional organizational and communication skills (written and verbal).
• Knowledge of proper grammar, spelling, and language usage, as well as standard business correspondence formatting.
• Ability to work in a fast-paced, team environment.
• Attention to detail with emphasis on accuracy and quality.
• Ability to prioritize work to balance multiple projects and deadlines.
• Minimum of three years’ experience in an office/administrative role.
• High school diploma or equivalent required, associate’s degree preferred.
• Ability to type at least 50 wpm.
• Must be able to lift up to 50 lbs. on a regular basis.
• Must be able to work standing up all or most of the time.

Who we are: In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.

Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.

We’re always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.

It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.

Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.

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