Integrated Missile Warning, Tracking, and Defense Administrative Assistant

The Aerospace Corporation is the trusted partner to the nation's space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space- delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you'll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.
At Aerospace, we are committed to providing an inclusive and diverse workplace for all employees to share in our common passion and aspiration - to carry out a mission much bigger than ourselves.
We remain committed to maintaining a safe environment for hiring as we look forward to the future of work. Click here for information on Aerospace's COVID-19 directives and safety procedures implemented to keep our workplace safe.
We are seeking an experienced Administrative Assistant to be a proactive, strategic partner to the Principal Director and staff of the Integrated Missile Warning, Tracking, and Defense Sub-division of the Space Systems Group.
The staff at SSG is instrumental in the development, acquisition, and integration of ground and space systems to support this mission that is critical to the United States Space Force, its partners, and the nation. This role provides collaborative administrative support to ensure effective and efficient sub-division operations. As an integral member of the organizations' management team and focal point for the sub-division, the individual resolves problems quickly, takes ownership of processes and procedures, and works closely with leaders, colleagues, and customers across the enterprise to ensure the sub-division runs smoothly and meets internal/external deadlines.
Work Model: This position can be onsite in El Segundo or a hybrid work model offering a combination of remote and onsite work.
What You'll Be Doing

• Serves as a sub-division liaison by distributing information, coordinating activities, and interfacing with all levels of management, coworkers, contractors, and customers by phone, email, and in person
• Spearhead critical administrative functions, such as organize/coordinate internal and external meetings (physical and virtual), high volume and strategic calendar support, prepare presentations, make travel arrangements, coordinate security visit requests/certifications, complete travel expense reports, track action items
• Prepare, format, proofread, and maintain records of annual, semi-annual, and quarterly corporate reports, bi-weekly reports, and periodic division products and presentations while tracking progress to meet deadlines
• Play an essential role in timesheet administration and auditing
• Provide assistance on special projects related to the sub-division, division and organization
• Handle sensitive and personnel related information appropriately and support sensitive management functions
• Collaborate with administrative assistants within the subdivision, division, and across the corporation to achieve coverage and increase efficiency
• Lead and mentor other support staff and is a role model by demonstrating professionalism, team collaboration, technical expertise, and leadership behavior that is consistent with the company's values

What You Need to be Successful
Minimum Requirements:

• A high school diploma or GED equivalent with at least 5 years of experience
• Experience with Microsoft Office applications, including SharePoint, Teams and Office 365 web apps
• Advanced technological fluency across a wide range of tools and platforms
• Experiencing researching, compiling information, and preparing reports
• Proficient in coordinating complex scheduling and logistics for meetings, conferences, and events and interacting with internal and external collaborators
• Effective communication & interpersonal skills (collaboration, resiliency, strategic thinking, problem-solving, emotional intelligence, judgment) across all levels of the organization
• This position requires ability to acquire and maintain a security clearance, which is issued by the US government. U.S citizenship is required to obtain a security clearance

How You Can Stand Out
It would be impressive if you have one or more of these:

• 5+ Years of relevant experience
• Familiarity with enterprise software packages such as Concur and Workday
• Familiarity with Aerospace corporate organizational structures, policies, processes, and practices
• History of thinking through and evaluating potential outcomes, barriers, risks vs advantages
• Examples of contributing to the manager(s) goals and objectives.
• Capability of delivering innovative solutions with minimal direction

Ways We Reward Our Employees
During your interview process, our team will provide details of our industry-leading benefits.
Benefits vary and are applicable based on Job Type. A few highlights include:

• Comprehensive health care and wellness plans
• Paid holidays, sick time, and vacation
• Standard and alternate work schedules, including telework options
• 401(k) Plan - Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
• Flexible spending accounts
• Variable pay program for exceptional contributions
• Relocation assistance
• Professional growth and development programs to help advance your career
• Education assistance programs
• An inclusive work environment built on teamwork, flexibility, and respect

We are all unique, from diverse backgrounds and all walks of life, yet one thing bonds all of us to each other-the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.
Equal Opportunity Commitment
The Aerospace Corporation is an Equal Opportunity/Affirmative Action employer. We believe that a diverse workforce creates an environment in which unique ideas are developed and differing perspectives are valued, producing superior customer solutions. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you're an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at [email protected]. You can also review The Equal Employment Opportunity is the Law and the supplement, as well as the Pay Transparency Policy Statement.