Interim VM Coordinator

About the Company

e.l.f. Beauty, Inc. stands with every eye, lip, face, paw, and fin. Our deep commitment to clean, cruelty-free beauty at an incredible value has fueled the success of our flagship brand e.l.f. Cosmetics since 2004 and driven our portfolio expansion. Today, our multi-brand portfolio includes e.l.f. Cosmetics, e.l.f. SKIN, pioneering clean beauty brand Well People, Keys Soulcare, a groundbreaking lifestyle beauty brand created with Alicia Keys and Naturium, high-performance, biocompatible, clinically effective, and accessible skincare.

We have annual revenues of ~$500 million and our business performance has been nothing short of extraordinary with 20 consecutive quarters of net sales growth as we have grown to #3 mass cosmetics brand in the US and are the fastest growing brand among the top 5. Our total compensation philosophy offers every new hire competitive pay and benefits, year-round half-day Fridays, and a hybrid 3 day in office, 2 days at home, work environment. We believe the combination of our unique culture, total compensation, workplace flexibility and care for the team is unmatched across not just beauty but any industry.

Business/Financial Highlights

e.l.f. Beauty, Inc. is publicly traded (NYSE: ELF) and has annual revenues of ~$500 million, a market cap of ~$4B and is a member of the S&P 600. Business and financial highlights include:

· 20 consecutive quarters of net sales growth.

· #3 mass cosmetics brand in the US with a 10% share and the fastest growing brand among the top 5.

· Named Beauty Brand of the Year 2023 by Women’s Wear Daily.

· Recognized in 2023 as one of the 10 Most Innovative Companies in Beauty by Fast Company magazine.

Team

Our employee base represents the consumers we serve, and we are committed to ensuring that diversity is represented across our entire organization. Key statistics and notable awards include:

· Our employees are 75% female and 40% diverse representing the consumers we serve.

· We are a leader in board diversity. We are 1 of 4 public companies in the U.S. (out of over 4,200 public companies) with a Board of Directors that has 2/3 women and 1/3 diverse representation.

· Top 100 Most Loved Workplaces (Newsweek 2022)

· America’s Best Midsize Companies (Forbes 2023)

Culture and Compensation

We believe the combination of our high-performance team culture, total compensation, workplace flexibility and care for the team is unmatched. In addition to competitive pay and benefits, we are proud of the following:

· Half-day Fridays all year round (2pm finish)

· 25 days holiday & 8 Bank Holidays (Prorated for the duration of the contract)

· Hybrid working

· Contributory Pension Scheme

Position Summary

The Interim Visual Merchandising Coordinator will work closely with the Visual Merchandising Project Managers supporting the day-to-day admin duties. This individual will take ownership of PO tracker by ensuring that the information is accurate and up to date, ensuring projects are on schedule and within budget, and Provide administrative support to the Visual Merchandising team.

Responsibilities

· Working closely with Visual Merchandising PMs supporting day to day activities.

· Provide feedback to the Visual Merchandising PM on Monthly store visits, including any feedback from Store on the fixtures - detailed before and after photo reports

· Support all aspects of quotes/PO handling – track and log into budget tracker

· Assist with custom projects as needed

· Liaising with teams such as sales, design, brand and marketing to align on projects, often months in advance, including in-store displays, Hotspots and FSDUs

· Prepare photo presentations for monthly update to the wider teams

· Coordinating shipping and product within the region

· Coordinating calendar for installations within the region

· Create VM Trackers per retailer and own updates on weekly comms to the sales team

· Support with standard administrative tasks (scheduling, processing expenses &invoices, booking travel)

Purchase Order Management:

- Create and process purchase orders for the Visual Merchandising department.

- Track the status of all POs, ensuring timely approvals and processing.

- Liaise with suppliers and vendors to confirm order details and delivery schedules.

- Resolve any issues or discrepancies related to POs in a timely manner.

Project Tracking:

- Maintain and update project trackers with accurate and current information.

- Monitor the progress of merchandising projects, ensuring they are on schedule and within budget.

- Communicate project updates to relevant stakeholders and escalate issues as needed.

- Assist in coordinating project meetings, preparing agendas, and taking minutes.

Administrative Support:

- Provide administrative support to the Visual Merchandising team.

- Manage departmental communications, including emails and phone calls.

- Organize and maintain departmental files and documentation.

- Assist with budget tracking and reporting.

Collaboration:

- Work closely with cross-functional teams, including Marketing, Sales, and Supply Chain, to support merchandising initiatives.

- Foster strong relationships with external vendors and partners to ensure effective collaboration.

Requirements

· Experience working in an administrative or similar role.

· Experience of Raising PO’s and general administrative tasks

· Strong computer skills and demonstrated proficiency in MS Word, Excel, and PowerPoint is essential

· Ability to work with people in various disciplines: marketing, product development, sales etc.

· Superior organizational and communication skills (verbal and written)

· Ability to work in a fast-paced environment and being able to work towards deadlines.