Investment Assistant

POSITION: Investment Assistant

LOCATION: 280 Park Avenue, New York, NY

HOURS: 7:30am – 5:00pm or 8:00am – 5:30pm, hybrid in-office schedule

JOB FUNCTION

The Investment Assistant will provide administrative support for up to 4 investment professionals. This position requires a candidate who is enthusiastic about and excels in a support role. This role reports into the Chief Administrative Officer of the Private Equity Team.

Responsibilities may include, but are not limited to:

• Extensive use of Outlook to schedule all meetings and conference calls.
• Gatekeeper function: discern which information and callers get through to the investment professionals; phone coverage and screening; handling correspondence.
• Organize and schedule high volume of domestic and international travel arrangements, prepare related travel itineraries.
• Prepare expense reports; maintain records of receipts and paperwork.
• File building: generation of both physical and digital files.
• Provide back-up coverage for one other Investment Assistant.

QUALIFICATIONS

The ideal candidate will have:

• An undergraduate degree with a record of academic success.
• Strong interpersonal and communication skills.
• Strong Microsoft Outlook and Excel skills with a knowledge of Word and PowerPoint.
• Demonstrated customer service orientation and strong organizational skills.
• Support experience within a team environment preferred.

The ideal candidate possesses the following traits:

• Strong interpersonal skills: working with others across the firm and external constituents calls for an individual who enjoys developing professional relationships.
• Team-orientation: a willingness to work collaboratively and pitch in on ad-hoc tasks and requests to ensure all needs are met.
• Efficient communicator: clear, direct communication is valued in a robust and busy work environment.
• Proactivity: an ability to recognize, anticipate and address needs with a strong sense of urgency.
• Sound judgment: demonstrated discretion with confidential information is required.
• Accountability: ownership of individual responsibilities and work product.
• Process-orientation: a strong attention to detail and an eagerness to continually improve.

Viking is an equal opportunity employer.  If you need a reasonable accommodation in order to participate in the application process, please contact [email protected]