Invoice Coordinator

F&G is looking to hire for an Invoice Coordinator

The Invoice Coordinator is accountable for the review and processing of invoices across F&G’s Insurance Group. The position will also be responsible for proactively managing the purchase order process to expedite payments, work with vendors to utilize the supplier portal in Coupa to submit invoices and collaborating with Finance to maintain appropriate business approval chains that comply with company Scheme of Delegated Authority Summary (SODA).  Additionally, this position will assist with process improvements including POs and reporting.

This position reports directly to the Director, Shared Services Planning and Profitability and will work closely with the Insurance Group teams to provide daily support of invoice coordination - including breaking down expenses by project and/or department, securing approvals and reviewing adherence to contracts. On a daily basis there will be interaction with vendors to follow up on payments and create purchase orders. 

Duties and Responsibilities

• Act as a Subject Matter Expert for invoice processing and purchase order creation as it is relevant
• Coordinate with vendors for initial setup and answer vendor billing questions
• Manage and maintain the IT Billing inbox, ensuring all emails are responded to timely and filed away when complete
• Collaborate with cross functional teams (Finance, IT, VMO, HR and Marketing) on improving invoice processing and PO creation based on best practices
• Provide analytics for problem solving on inaccurate invoices and prepare reclass entries as needed
• Assist with expense analysis as needed

Experience and Education Requirements

• Associate degree or minimum of 2 years of related experience preferably in Accounting/Finance
• Invoicing and PPM systems experience (Coupa, Work Otter/Jira)
• Experience in developing & analyzing data and reporting

Knowledge, Skills & Abilities

• Strong working knowledge of Microsoft Excel to include pivot tables and VLookup
• Possess effective written and verbal communication skills, interpersonal skills, problem-solving skills with attention to details, and listening/critical thinking skills.
• Strong communication and business writing skills.
• Problem solving and inquisitive thinker.
• Organizational, communication and time management skills.
• Strong self-starter, with the ability to liaise effectively across numerous stakeholder groups at various levels.

Other Requirements

• Perform other functions, duties and projects as assigned
• Regular and punctual attendance
• Some travel may be required (less than 5%)

• Must demonstrate willingness to work flexible hours as needed to accommodate business needs and deliverables
• Must be able to sit at a computer for extended periods of time
• Must be able to focus in a cubicle work environment

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