Invoice Coordinator/Associate Finance Analyst

Job Summary

The Invoice Coordinator/Associate Finance Analyst is accountable for the review and processing of invoices across the Enterprise Services delivery functions. The position is also responsible for proactively managing vendor access to F&Gs supplier portal for key vendors, maintaining the purchase order process to expedite payments and collaborating with Finance to maintain appropriate business approval chains that comply with company Scheme of Delegated Authority Summary (SODA).  Additionally, this position will assist with financial analysis and data gathering for month end and ad hoc reporting.

Duties and Responsibilities

• Subject Matter Expert for invoice processing and purchase order creation as it is relevant
• Assist with monthly expense analysis, compile General Ledger data and create analysis reporting
• Coordinate with vendors for initial setup and answer vendor billing questions
• Manage and maintain the IT Billing inbox, ensuring all emails are responded to timely and filed away when complete
• Collaborate with cross functional teams (Finance, PMO, IT) on improving invoice processing and PO creation based on best practices
• Provide analytics for problem solving on inaccurate invoices and prepare reclass entries as needed.

Experience and Education Requirements

• Associate degree or 2+ years of related experience preferable in Accounting/Finance
• Strong working knowledge of Microsoft Excel to include pivot tables and VLookup
• Invoicing and PPM systems experience (Coupa, Work Otter/Jira) preferred
• Possess effective written and verbal communication skills, interpersonal skills, problem-solving skills with attention to details, and listening/critical thinking skills.

Skills and Abilities

• Strong communication and business writing skills
• Problem solving and inquisitive thinker
• Organizational, communication and time management skills
• Strong self-starter, with the ability to liaise effectively across numerous stakeholder groups at various levels
• Have experience in developing & analyzing data and reporting
• Must be able to work in a fast-pace team environment and handle multiple projects and assignments under tight deadlines
• Must demonstrate willingness to work flexible hours as needed to accommodate business needs and deliverables
• Must be able to sit at a computer for extended periods of time
• Must be able to focus in a cubicle work environment
• Must be able to sit at a computer for extended periods of time
• Must be able to focus in a cubicle work environment