Invoicing / Billing Specialist

EWI Worldwide is an experience marketing house that helps many of the world’s most ambitious companies market their products in the live space. At a mall, marina, convention center, or festival–we create immersive engagements and environments for brands that value the power of experience. Our work for clients including Amazon, Ford, CBSi, and Subaru has appeared everywhere from pop-up events and retail stores to trade shows and Olympic pavilions. From concept to execution, we help marketers dream up and deliver the meaningful brand moments their customers crave. 

EWI, which launched as Exhibit Works in 1979, is a privately-owned company headquartered in Detroit (Dearborn, MI). We also have operations and full-time staff in LA (Foothill Ranch, CA), Milwaukee, Winston-Salem, Hamburg, and Shanghai. For more information, visit ewiworldwide.com.

About EWI:

At EWI, we're committed to excellence in every aspect of our business. We're currently seeking a highly motivated and detail-oriented Accounts Receivable / Invoicing Specialist to join our team at our Dearborn, Michigan facility. EWI is a dynamic and innovative company that specializes in providing top-quality services to our clients. If you're looking for an opportunity to contribute to a growing company and excel in your career, join our team at EWI and be a part of our success story! Apply today!

Position Overview:

As an Accounts Receivable / Invoicing Specialist, you will play a crucial role in ensuring the accuracy of client invoices and payments processed through the Infor ERP Visual software. This is a hybrid position that allows some remote work but is primarily an in-person role. You'll be responsible for various tasks related to cash receipts, invoice creation, reconciliation, and more. Your attention to detail and commitment to efficiency will be essential in this role.

Key Responsibilities:

• Process cash receipts, including cash application in Visual software and bank deposits.
• Create and book invoices for Exhibit and Retail groups in Infor ERP Visual software.
• Verify the accuracy of jobs requested to be shipped and closed out in the IT Enterprise system for Exhibits and Retail groups, resolving discrepancies as needed.
• Adjust customer deposits to balance with the general ledger.
• Email invoices to clients and process invoices in client portals as required.
• Upload purchase orders and invoices into job SharePoint sites.
• Manage invoicing timelines for customers to ensure timely reporting.
• Scan and organize documents.
• Prepare and pull documents for audits as requested.
• Send statements to clients as requested.
• Assist with collections efforts when necessary.
• Utilize the Retail portal to create repetitive orders.

The successful candidate will possess the following qualifications and skills:

• Advanced knowledge of Windows, Microsoft Office, ERP software (experience with Infor ERP Visual Software is a significant plus), SharePoint, and CRM systems.
• 3-5 years of office-related experience, preferably in an invoicing or accounting capacity.
• Exceptional attention to detail.
• Strong verbal and written communication skills, as well as analytical and problem-solving abilities.
• The ability to prioritize workloads effectively to meet deadlines.
• Willingness to work overtime when necessary to ensure timely completion of tasks.

EWI offers a competitive salary, paid time off, and a comprehensive benefit plan.