Invoicing Specialist

Purpose: The full-time Invoicing Specialist will function as the primary invoicing individual for bulk products (re-refinery products, reuse solvent, used oil, etc.) for the Accounting Group and will support Customer Sales and Service by performing data entry for invoicing customers and other related administrative functions for bulk product sales.

Essential Duties

• Accurately enter invoices for the oil business (re-refinery products and reuse solvent), bulk environmental services business, and other related sales transactions
• Timely entry and delivery of invoices into accounting system
• Mail/e-mail/distribute invoices, along with backup documentation to customers
• Confirm invoice pricing
• Create and process credit/debit memos
• Verify shipping reports and conversions
• Maintain in-transit shipments
• Maintain Release Log (invoicing sections) and review shipments with invoices on an on-going basis
• Maintain organization of invoices and all applicable backup documents in electronic folders
• Maintain accurate backup documentation for all system entries (including invoices, shipping reports, pricing, and debit/credit memos)
• Respond to inquiries from customers regarding invoices
• Research invoice discrepancies and problem resolution
• Assist A/R when applying payments and credits/debits with customer invoices on account
• Assist in the period-end closing process and timely review of shipments near the cut-off
• Assist with audit requests (internal and external)

Other Duties

• Other duties as assigned by management
• Flexible work schedule during the accounting close or high volume occasions

Position Qualification Requirements:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The following requirements are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Core Competencies

• Good with numbers, conversions, math acuity
• Exhibits superb attention to detail
• Adheres to established schedules and deadlines by accurately processing transactions daily
• Ability to effectively interact with management, members of other departments and customers.
• Functions within established guidelines of SOX compliance
• Excellent written and verbal communication abilities
• Present a positive image of Heritage-Crystal Clean to fellow employees, external contacts, and the general public

 Work Experience

• 1-3 years of experience minimum

Education, Certificates, Licenses, or Designations

• High school diploma or its equivalent is required
• Associates Degree is preferable but not required

 Specific Skills

• Data Entry experience required
• Accounting experience preferred
• Above average knowledge of Excel, Word and Outlook required
• Knowledge of Microsoft Dynamics Great Plains preferred

Work Environment: While performing essential duties of this position an individual regularly works indoors and may be required to sit for long periods. Individual will be required to regularly talk, hear, see, and often reach with hands, stand, walk, use a computer keyboard, mouse, telephone, and other office equipment. Noise level of the environment is generally quiet. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

Benefits

• Medical and Dental
• 401K
• Competitive salary
• Paid time off
• Short-term disability
• Life and accident insurance
• Advancement opportunities
• Employee Stock Purchase Plan

Requirements:

All applicants must pass the company paid substance abuse screening.

Heritage Crystal Clean LLC is an Equal Opportunity Employer. We strongly encourage women, minorities, individuals with disabilities, and veterans to apply.