Jr Budget/Administrative Assistant

KeenLogic is seeking a Jr Budget/Administrative Assistant to join our team at the U.S House of Representatives. The successful candidate will be responsible for managing and tracking the CEC budget, providing financial reports, and ensuring compliance with procurement policies. Additionally, the role involves supporting the procurement process, overseeing asset management, and offering administrative support to senior management.
Education/Experience Requirements

• Bachelor’s degree in a discipline (e.g., Business Administration, Management, Finance) related to the position or an equivalent level of professional work experience.

Desired Skills/Knowledge

• Educational training and/or professional budgeting and administrative support experience.
• Working knowledge of and experience using enterprise software (Peoplesoft, Finmart, Remedy) PeopleSoft Financials or comparable ERP financial systems.
• Certification/Courses: * MS Office (or relevant experience) * Federal appropriations law (preferred) * PeopleSoft Financials or comparable ERP financial system training (preferred).
• Exceptional skills in Microsoft Office suite, especially MS Excel. Ability to create and utilize advanced functions and features.
• Experience with/in applicable program area/discipline preferred. Knowledge of the legislative environment, U.S. House of Representatives, and the House budget rules and regulations, business processes and operations thereof, preferred.
• Exceptionally organized with attention to detail, and ability to work in a fast passed environment.
• Demonstrable understanding of financial management principles and objectives. As well a know knowledge of planning processes, project management, budget formulation and procurement systems.
• Proven self-starter with the ability to identify and initiate tasks necessary to support budget execution and formulation.
• Ability to work independently and in a team.
• Ability to communicate effectively, both orally and in writing, with senior staff, information systems professionals and non-technical users. Must also be able to establish effective working relationships with colleagues and senior staff.
• Ability to analyze problems, evaluate viewpoints and proposals, and recommend appropriate solutions/changes.
• Ability to establish and maintain administrative, quality control, and measurement criteria and processes.
• Ability to handle sensitive and confidential matters with tact, both personnel and operational, as well as the ability to exercise judgment and discretion.

Job Duties

• Assist with administrative duties for Service Contracts Management by tracking vendor badging (new and renewals), month end reconciliation, quality assurance surveillance program (QASP) reports, and other administrative duties assigned.
• Perform QASP inspections of all contracts under the jurisdiction of Service Contracts Management.
• Coordinate with vendors for delivery and distribution of products. Perform inspection and acceptance of goods and services. Escort vendors through security and distribute products for consumption.
• Support the payment process reconciliation program to ensure compliance with CAO policies and procedures on prompt invoice payment and problem resolution, processing of open receipts and unliquidated obligation, and resolution of potential duplicate payments.
• Assists with the review, submission, documentation, and reconciliation of vouchers in support of vendor payments.
• Review, maintain, and revise procedures governing the formulation, execution and tracking of the CEC budget to ensure compliance with applicable CAO policies and procedures.
• Assists with solicitation review and proposals from potential vendors. Serve on award advisory committee.
• Assists with overseeing assets (e.g., servers, routers, equipment) life-cycle replacement program and office equipment planning activities.
• Procure goods and services and continuously monitor actual expenditures to ensure CEC units comply with appropriations law and remains within estimated budget. Prepare administrative documents that commit Office of Finance funds.
• Serve as resource to CEC staff on matters involving the procurement of services, equipment, supplies, and travel and training activities.
• Provides administrative and operational support to the Service Contracts Management, CEC Directors, and Deputy CAO to include preparing reports, assisting with special projects, tracking activities and due dates, and coordinating program operations with other House offices.
• Performs other duties as assigned.