Junior Finance Analyst

Title: Junior Finance Analyst

Company Overview:

Prompt is revolutionizing healthcare by delivering highly automated and modern software to rehab therapy businesses, the teams within, and the patients they serve. As the fastest-growing company in the space and the new standard in healthcare technology,We strive to attract top talent who share our vision and values. As we continue to grow, we are seeking a proactive and results-driven Junior Finance Analyst to join our dynamic team.

As a Junior Finance Analyst at Prompt, you will play a crucial role in supporting our finance department by managing various financial and administrative tasks. You will work closely with the Senior Finance Manager to ensure the smooth operation of our internal financial processes, contributing to the overall success and efficiency of the company.

Why work for Prompt?

• BIG Challenges: Here at Prompt, we are solving complex and unique problems that have plagued the healthcare industry for decades.

• Talented People: Prompt didn't happen by chance, it's a team of incredibly talented and proven individuals who all made their mark before joining forces to build the greatest software on the planet for rehab therapists.

• Healthy Approach: This isn't an investment bank, we work long hours when it's needed, but at Prompt you own your workload and the entire organization takes a liking to smart work (over hard work).

• Positive Impact: Prompt helps outpatient rehab organizations treat more patients and deliver better care with less environmental waste. That means less surgery and less narcotic-based pain treatment, all while turning a paper-heavy industry digital. We aren't enthralled with patting ourselves on the back every day, but it does feel good :)

Key Responsibilities:

1. Invoicing:

• Prepare and issue accurate invoices to customers in a timely manner.

• Verify invoice details and ensure compliance with company policies and customer agreements.

• Monitor and follow up on outstanding invoices to ensure prompt payment.

2. Accounts Receivable:

• Manage accounts receivable processes, including recording and reconciling incoming payments.

• Monitor accounts to identify overdue balances and initiate collection efforts.

• Maintain accurate and up-to-date records of all accounts receivable transactions.

3. New Customer Set Up:

• Support the onboarding process for new customers by validating proper information collected on customer agreements.

• Set up new customer accounts in the accounting software, ensuring accuracy and completeness.

• Communicate with customers to address any questions or concerns during the setup process.

4. Customer Support:

• Provide exceptional customer support by addressing inquiries related to invoices, payments, and account balances.

• Collaborate with other departments to resolve customer issues and ensure satisfaction.

• Maintain a positive and professional relationship with customers at all times.

5. Data Management:

• Ensure the accuracy and integrity of financial data by performing regular data entry and updates to our accounting software.

• Help maintain the company’s financial transactions and customer information.

• Generate reports and analyze data to support financial decision-making.

6. Bookkeeping:

• Assist with general bookkeeping tasks, including recording daily transactions, reconciling accounts, and maintaining financial records.

• Support month-end and year-end closing processes by preparing necessary documentation and reports.

• Ensure compliance with accounting principles and company policies.

7. Assisting the Senior Finance Manager:

• Provide administrative support to the Senior Finance Manager in various financial tasks and projects.

• Assist in the preparation of financial statements, budgets, and forecasts by providing requested information.

• Participate in internal audits and contribute to process improvements within the finance department.

Qualifications:

• Bachelor's degree in Accounting, Finance, Business, Economics, Mathematics, or a related field

• 1+ year of internship experience in the finance field

• Basic understanding of G.A.A.P., financial statements, accounts receivable and invoicing

• Working understanding of QuickBooks 

• Proficiency in Microsoft Excel and Google Suite

• Strong analytical, quantitative, attention to detail and organizational skills

• Developed communication and interpersonal skills, with the ability to build rapport and collaborate effectively with stakeholders at all levels including CFO

• Ability to thrive in a fast-paced, results-oriented environment and adapt to changing priorities and deadlines

Preferred Qualifications:

• 2+ years of experience with Quickbooks or a similar accounting software

• Proficiency with bookkeeping tasks such as journal entries, reconciliations, chargebacks, financial statement preparation, etc.  

Equal Opportunity Employer:

Prompt EMR is proud to be an equal opportunity employer and is committed to creating a diverse and inclusive workplace. We celebrate diversity and are dedicated to fostering an environment free from discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.