Junior Records Management Specialist

Avantgarde, LLC (AG) seeks to engage a Junior Records Maanagement Specialist who will works within the U.S. Capitol Police Office of Information Systems to support Record Management (RM) programs and staff across the Department and provide general business analysis support to OIS programs and functions. Coordinates with other RM staff and related POCs to carry out assigned work, prepare reports and compile information, monitor retention schedules, transport records as needed, and assist with training and surveys. **Some onsite work at the USCP office in Washington, DC is required (estimated at 1-2 days per week.) **

The WORK

• In close coordination with assigned RM staff, serves as a Junior Records Management Specialist to support and assist in carrying out Records Management (RM) functions within the Department.
• Coordinates with other USCP representatives to gather analytical data, surveys and reports to compile RM information for additional evaluation and ensure alignment with NARA and USCP RM policies and processes.
• Prepares a variety of regular and periodic reports as required.
• Develops drafts of articles or other periodic information for Department-wide distribution concerning aspects of records management areas as required.
• Assists with the implementation of records management policies/procedures and the application of appropriate retention schedules. RM programs include both manual and electronic systems, records maintenance, documentation, utilization and disposition, reports, correspondence, editing, distribution formulas, and management information control.
• Analyzes records management and OIS programmatic and functional business processes and provides recommendations and solutions including policy, process or system improvements.
• Assists with conducting periodic Records Management surveys (via special inspection, surveys etc.) to evaluate the effectiveness of all aspects of the USCP Records Management Program.
• Assists with coordinating and providing training to individuals responsible for creating, accumulating, or maintaining records, including training for senior officials and records management coordinators/liaisons.
• Assists with transferring and transporting records to the appropriate locations and with coordinating records retirements to ensure compliance with transfer requirements.
• Elicits, analyzes, specifies and validates the business needs of stakeholders, customers and end users.
• Creates reports, dashboards or other data-oriented material presenting data on OIS and records management programs and functions.
• Prepares documentation and presentations on OIS and records management programs and functions.

Skills & Requirements

The REQUIREMENTS

• Requires at least 3 years of Federal records management experience including some familiarity with the Federal Records Act, NARA requirements or Federal records management principles.
• Experience finding and analyzing patterns in data and using data to assess business processes and recommend changes or improvements.
• Applies skill in mental reasoning and research to gain insight into or solve problems.
• Experience in project management.
• Knowledge of and experience with methods to analyze business needs and recommend relevant solutions.
• Attention to detail is required to review retention schedules, apply policy or required processes and assemble and compile data.
• Requires oral and written communication skills to communicate with managers, liaisons, and staff members on records management and results of OIS programmatic or functional business analysis.
• Familiarity or experience with electronic records management is desired.

The CLIENT

USCP is a very, fast paced and multi-organizational agency.Suitable candidates must be able to work at an optimal level in support of achieving the goals of the organization. Candidates also need to be flexible in their approach and style to learn the agency's processes and maintain strict confidentiality of candidate information.

The COMPANY

To learn more about AG click here:

Since its establishment in 2011, AG has executed 110+ federal contracts as Prime Contractor. For nearly a decade, we have provided extensive expert support to clients in the areas of human capital strategy, organizational transformation, workforce planning, workload assessment, talent management, training, and other areas of human capital management and organizational development. AG's list of federal clients includes: the U.S. Departments of Justice, Transportation, Treasury, Agriculture, and Commerce, and Defense (Army, Navy, and National Guard) as well as the U.S. House of Representatives, Architect of the Capitol, the National Science Foundation, the Commodity Futures Trading Commission, the Corporation for National and Community Service, and to name a few.

AG's core competencies bring together solutions that address the holistic needs of our clients in four key areas: People, Process, Strategy, and Technology. Our consulting solutions and service offerings extend across four distinct areas: Human Capital Management, Organizational Development, Business Operations Support, and Information Technology. We offer a comprehensive scope of services that are specifically designed to enhance organizational efficiency, effectiveness, and adaptability.

When you consider joining AG learn about our Culture click here :

The LAW

As an Equal Employment Opportunity employer, AvantGarde LLC makes all recruitment and employment decisions without regard to race, color, religion, age, sex (including gender and transgender status), national origin, disability status, marital status, veteran status, registered domestic partner or civilian union status, medical condition, genetic information, gender identity, sexual orientation, or any other characteristic or status protected by federal, state and local laws. AvantGarde hires and promotes individuals solely on the basis of their qualifications for the job to be filled

Qualifications