K-12 Bid Coordinator (Proposal Specialist)

K-12 Bid Coordinator (Proposal Specialist)

The Affinity Group is seeking a dependable and detail orientated K-12 Bid Coordinator (Proposal Specialist) in the Southeast. This is a remote position, however there may be times you will need to visit a local office.
About the Role
Reporting to the Bid Team Manager, the Bid Coordinator will coordinate and administer bid pricing and details submittal of K-12, cruise and government proposals. This position will create supporting documentation for review, while effectively communicating with key stakeholders regarding all proposal activity end-to-end.
Who We Are:
Your Bridge to Success | Why Our People Love Affinity Group
The Affinity Group is one of the fastest-growing food sales and marketing agencies, with a national presence throughout North America and Canada. We represent some of the most recognizable and well-regarded food brands in the industry.
What You’ll Do

• Coordinate the bid quotation process for stakeholders in an accurate and timely manner.
• Work in conjunction with the appropriate sales associates and clients to formulate bid strategies.
• Analyze and identify required bid specifications to prepare bid quotations and or documents.
• Prepare bid quotations and/ or documents for submission to the appropriate stakeholder using their submission guidelines.
• Continuous communication with all stakeholders throughout the bid process.
• Maintain an accurate follow-up system for actively tracking bids and quotations to assure no bid is left behind.
• Monitor department and employe inbox.
• Effective written and verbal communication that resonates across various stakeholders.
• Works with existing templates and rough draft material to convert data into high-impact content that strengthens the quality of the proposal.
• Attends meetings and trainings to develop on-going product knowledge.
• Participates as a team member in a collaborative environment.
• Contributes to the completion of team goals and assigned tasks.

• Will closely monitor K-12 proposal compliance within strict deadlines.
• Performs components and document production to include formatting, proofing, printing, binding, and preparing proposal documentation for shipment and review.

Qualifications

• Must have 3+ years of direct experience working in an office and or data entry setting.
• Must be familiar and or have direct experience in preparation, composing, compiling, and reviewing documents for a submittal processes.
• Demonstrated stakeholder relationship building and maintenance skills.
• Demonstrated ability to communicate clearly and concisely in written and verbal formats, with innate ability to analyze, synthesize and condense text.
• Strong mathematical and analytical skills.
• Ability to accurately read bid documents and bid specifications.
• Willingness and ability to operate in a deadline-driven environment.
• Flexibility in the face of rapidly changing circumstances.
• Strong attention to details and demonstrated follow-up skills.
• Demonstrated time management and organization skills, including the ability to plan and manage multiple priorities simultaneously to achieve results.
• Proven proficiency in general computer applications, as well as advance skills in the use of Microsoft office 365, SharePoint, and Adobe Acrobat.

What to Expect

• Typical workweek runs Mon thru Fri (8:00 A.M. to 5:00 P.M.)
• Ability to meet the physical nature required within a typical office setting. (i.e., listen, hear, talk, visual). Sitting for extended periods of periods, completing repetitive hand and finger motions.

How We Make Room for You:

• Health & Wellness: Medical, vision, and dental insurance plans
• Company life insurance, supplemental insurance, and short/long term benefits
• 401(k) Retirement plan with employer match
• Paid Time Off & Company Holidays
• Employee Stock Ownership Program (ESOP)