Law Office Administrator

A boutique law firm is seeking a new hire that has administrative experience in a Law Office. Experience with KYC and FATCA administration a major plus. Additionally, this new hire will assist with maintaining compliance records, conducting compliance research, document management and administrative duties.

Job Responsibilities:

Assist with Client and Matter Compliance Research

• Assist in researching new clients to ensure client’s alignment with legal regulations and ethical guidelines and to ensure client’s business does not conflict with existing clients.
• Assist with re-reviewing compliance checks for new matters, or after pauses in matters, to re-approve client and matter.
• Identify compliance issues that require follow-up or investigation.

Maintain Compliance Records

• Maintain information in client files, and documentation of compliance activities, such as complaints received or investigation outcomes.
• Prepare and submit KYC forms based on information held in files and new information solicited from clients to satisfy frequent requests from registered agents and trustees.
• Support the Director of Compliance in maintaining, updating, and training new hires on the compliance protocols.

Regulatory Reporting

• File appropriate compliance reports with regulatory agencies, independently.
  • These include FATCA, CRS and Economic Substance in multiple jurisdictions.
• Preparation of simple financial statements using a template.

Administrative

• Communicate with clients and attorneys to obtain required documents.
• Correspond with clients and registered agents regarding documentation requests.
• Coordinate billing requests from Director of Compliance, such as preparing bills, sending invoices, and making follow ups to clients.

Electronic and Paper Filing and Document Management

• Set up and manage paper or electronic filing systems, recording information, updating paperwork.
• Prepare and edit documents including reports and client communications to ensure professional language and formatting.

Job Requirements:

• Preferred Experience: 3+ years administrative support experience in a Family Office
• Preferred Knowledge or Skills:
  • Filing of compliance reports with regulatory agencies
  • Completing KYC forms and providing documents as requested by registered agents and trustees.
  • FATCA administration