Lead Administrative Assistant

PRIMARY JOB ACCOUNTABILITIES:

• Complex Calendar Management: Proactively manages the leader’s calendar in a timely and accurate manager. Includes scheduling of meetings and events, resolution of conflicts, recommends meetings and calendar updates/modifies based on anticipation of needs grounded in organizational context.
• Travel: Book domestic and international business travel; secure visas, maintain travel profiles.
• Expenses: Track and submit expense reports.
• Meetings and Events: Plan and coordinate team meetings and events of varying sizes and complexity; includes venue selection, ordering catering, tracking expenses, agenda creation, material preparation, A/V resource planning, and coordinating communications to the attendees. Take meeting recaps and action items.
• Presentations: Produce and/or edit high quality presentation documents and assist in prioritizing and highlighting action items.
• Organization Chart Management: handle the creation and maintenance of organizational charts as needed.
• Communications: Under the leader’s direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leader’s behalf.
• Budget Tracking: assist leader with tracking of expenses.
• Support team plans, projects, activations or other deliverables as needed.
• Service as the main point of contact for administrative questions from the team.

KEY CAPABILITIES:

• Strong written and verbal communication skills; ability to work and communicate effectively with a variety of personalities including senior level executives and factory partners.
• Proven ability to work in a fast-paced, results-oriented, team environment with sometimes high levels of ambiguity and independence.
• Organize, prioritize and appropriately handle highly confidential and sensitive information.
• Proficiency in using required software such as MS Outlook, PowerPoint, Word and Excel as well as internal Nike systems.
• Be a connector – take initiative and seek connection on behalf of other people to solve problems and answer questions.
• Ability to occasionally work outside of core business hours.