Lead Document Controller

Company Description

Assystem is an international company with one mission: accelerate the energy transition around the world.
Every day, our 6,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy.
We are a collective committed to the actors who are making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition.
Drawing on more than 55 years' experience in highly regulated sectors subject to strict security and safety requirements, we provide our customers with engineering and project management services, as well as digital services and solutions to optimize the performance of complex infrastructure projects throughout their life cycle. The Group is currently ranked second in the world for nuclear engineering.
To ensure a viable, efficient, and reliable energy future for all.

Job Description

• Initiating Workflows (for document review purposes) in document management software
• Distributing documents to the team for review under document management software and follow-up until completed and returned to the author for modification
• Reviewing document formatting and conformity to document management requirements, if requested transfer existing documents in the applicable format
• Reporting document review progress, and generating document status reports for the team as per the document management system requirements
• Archiving documents (including emails and attachments, correspondence … if applicable) according to document management system requirements, maintaining the archive system
• Issuing controlled copies of information (review sheet, approved document or other documents) per document management system requirements
• Numbering, filing, and archiving of meeting agendas and meeting minutes
• Assisting in preparing presentations, daily reports, weekly, and monthly reports, and printing documents
• Assisting in project tendering such as issuing EOI & invitation to bid letters, coordinating with participated bidders, issuing tender packages & related clarifications to bidders, issuing time extension letters, receiving bids, attending bid opening meetings and making meeting minutes for circulation
• Initiating Workflows (for document review purposes) in document management software
• Distributing documents to the team for review under document management software and follow-up until completed and returned to the author for modification
• Reviewing document formatting and conformity to document management requirements, if requested transfer existing documents in the applicable format
• Reporting document review progress, and generating document status reports for the team as per the document management system requirements
• Archiving documents (including emails and attachments, correspondence … if applicable) according to document management system requirements, maintaining the archive system
• Issuing controlled copies of information (review sheet, approved document or other documents) per document management system requirements
• Numbering, filing, and archiving of meeting agendas and meeting minutes
• Assisting in preparing presentations, daily reports, weekly, and monthly reports, and printing documents
• Assisting in project tendering such as issuing EOI & invitation to bid letters, coordinating with participated bidders, issuing tender packages & related clarifications to bidders, issuing time extension letters, receiving bids, attending bid opening meetings and making meeting minutes for circulation

Qualifications

• High School or Diploma with reasonable command over both writing and speaking English 
• Minimum 5 years experience as a Document Controller for a large project.
• Hands-on experience with Document Management tools (Aconex) 
• High School or Diploma with reasonable command over both writing and speaking English 
• Minimum 5 years experience as a Document Controller for a large project.
• Hands-on experience with Document Management tools (Aconex) 

Additional Information

• Communications & Presentation Skills
• Quality Consciousness
• Attention to Details
• Problem Solving & Decision Making
• Results Orientation
• Planning and organizing with time management
• Relationship Management
• Communications & Presentation Skills
• Quality Consciousness
• Attention to Details
• Problem Solving & Decision Making
• Results Orientation
• Planning and organizing with time management
• Relationship Management

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.