Leave Administrator

WORK FROM HOME STATUS: Eligible

After a period of in-person training and time working onsite with your team, this role has the option to work remotely 1-2 days per week, depending on business needs. (Work from home is in WI only at this time). In general, the timeframe to start a work from home rotation tends to be 3-6 months. Note that there will be situations when the associate may choose or be asked to return onsite, which would be coordinated and scheduled in advance.

4imprint Group plc is a leading direct marketer of promotional products operating across North America, the UK and Ireland. The Group has a premium listing on the London Stock Exchange and is a member of the FTSE 250. The Group has grown rapidly, consistently achieving double digit organic revenue growth and in 2022 surpassing the strategic target of $1bn in revenue. With a proven business model and a clear strategy, the Group's expansion and success is set to continue.

We work with businesses and organizations of all kinds to provide them with personalized promotional products. A small part of their job is the biggest part of ours - that's why one of our core values is to provide remarkable service. When you work here, you'll be treated with the same level of respect and positive attitude.

As a Leave Administrator, you'll be actively managing the Human Resources functions of administering the Family and Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), Workers Compensation, work and nonwork-related restrictions, personal leaves, disability benefits and other duties and projects as assigned.

Here's what a typical day might look like. Other duties may be assigned.

• Demonstrate the eight core principles that guide every 4imprint teammate on a daily basis: Honesty, Curiosity, Collaboration, Flexibility, Accountability, Empathy, Positive Attitude, Humility.
• Coordinate leave administration to include Family and Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), Workers Compensation, work and nonwork-related restrictions, personal leaves, and disability benefits.
• Communicate with associates regarding their needs for leave and/or modified work schedules and/or job duty adjustments. Ensure that associates are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave.
• Responsible for the full cycle leave administration process from the associate's initial notice of the need for leave to the return to work. This includes determining leave eligibility, requesting medical certification as needed, gathering and completing all required paperwork, designating leave as FMLA-qualifying, and monitoring for intermittent and reduced schedule leave use.
• Maintain reasonable communication with associates on leave to facilitate smooth and timely return to work; relay communication between associates and their managers during leave as appropriate.
• Advise managers and associates on the interaction of leave laws with paid time off, workers compensation, and disability benefits.
• Oversee the return-to-work process for associates returning from FMLA, workers compensation, or other leave(s).
• Report work-related incidents timely to the workers compensation carrier, serve as the direct contact for work-related injuries, monitor ongoing cases to ensure timely updates are received and reported, assist with annual OSHA reporting.
• Serve as active member of the 4imprint Safety Committee.
• Facilitate other leave requests, which may include accommodation requests under the ADA, personal leaves, and job accommodations.
• Draft and/or recommend revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations.
• Maintain complete and accurate records of leave and accommodation requests in accordance with legal requirements.
• Coordinate birth/adoption paperwork for benefits purposes.
• Preserve confidentiality of associate medical documentation and files.
• Maintain knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws.
• Participate in training classes and actively seek professional development.

You might be a fit for this position if you are:

• Able to maintain the utmost level of confidentiality due to the sensitivity of the work in this department.
• Someone with a demonstrated ability to work without close supervision, produce quality work, and handle periodic special projects independently, while maintaining focus and sense of urgency in an environment with frequent interruptions and a high level of varied activity.
• Someone with a demonstrated ability to utilize critical thinking skills and prioritize tasks with a time sensitive workload on a daily basis.
• A self-starter who takes initiative, delivers remarkable customer service, and solves problems with both internal and external individuals.
• Friendly, tactful, and professional in your communications on the phone, in person and in email, and capable of skillfully handling difficult conversations and situations.
• Familiar with applicable leave and accommodation laws including the FMLA and ADA and able to quickly grasp how it interacts with paid time off, workers compensation, and disability benefits.
• A multi-tasker that likes to stay on your toes.
• Patient, level-headed and cool under pressure.
• Extremely organized and focused on the details that matter.
• A quick learner who enjoys change and trying new things.
• Someone who enjoys actively contributing to the team in order to complete tasks, meet goals, and manage projects.
• Fluent with computers and Microsoft Outlook®.

Required education/experience:

• Bachelor's degree in human resources or related field.
• Minimum of 2 years' experience in leave administration/Human Resources.
• Proficiency in data entry, MS Word, and Excel.
• Knowledge of leave requirements and other legal protection afforded by the FMLA, ADA, Workers Compensation, and other applicable laws.
• Knowledge of state and federal employment laws and practices.

Physical Demands/Work Environment:

An individual in this position must be able to successfully perform the essential duties, responsibilities, and physical demands listed in this job description.

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of the job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

• Regular and predictable attendance.
• Ability to effectively communicate with others (verbally and in writing).
• Ability to enter data.
• Work could be performed remotely (in WI only at this time) and at 4imprint, Oshkosh, Wisconsin and Appleton, Wisconsin offices.

H-1B or other work authorization visa sponsorship is not offered for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

4imprint has a drug-free policy.

Equal opportunity employer. This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.