Leave of Absence Specialist

Job Description:

9Dot's Benefits team is seeking a Leave of Absence Specialist who is caring, supporting and has provided overall Leaves support to employees for multiple states and companies.

Who We Are:

9Dot is a Great Place to Work-certified back office support provider for charter schools, nonprofits, and other new and growing companies. People are at the heart of what we do, and we believe in promoting equity, diversity, and inclusion in both the workplace and our communities. We strive to ensure that our clients and employees feel fully supported in reaching their goals.

Company Perks:

We offer a comprehensive benefits package for full-time staff, including paid time off, holiday, and sick time; medical, vision and dental coverage; and an employer-matched 401K plan. Employees have access to wellbeing tools and resources, from wellness classes to committees and continual opportunities for personal and professional growth.

**90% of 9Dot associates have a home office. Associates meet an average of 20 in-person days per year at their corporate headquarters in Pasadena, CA to enjoy company events and professional development activities**

Salary - $66.5K - 73K to start - Depending on experience.

Essential Functions include, but are not limited to the following:

• Serves as the primary point of contact for phone, emails, and mail communications with employees regarding all leaves of absence questions/requests and related processes.

• Interprets and administers leave programs and policies in accordance with the applicable state and federal employment laws.

• Prepares, sends, and tracks all Leave of Absence paperwork required in compliance with state and federal deadlines.

• Manages HRIS leave functions and processes to ensure timely and accurate reporting of data in our HRIS System (Workday).

• Processes LOA status through HRIS system by working closely with the organization's payroll department.

• Manages invoicing processes for all benefit related reimbursements for employees on leave.

• Responsible for completing applicable state disability and/or paid family leave claims received, conducting system audits of all LOA processes, forms, signatures and approvals. 

• Stays up to date and compliant with all state leave laws, FMLA, CFRA, ADAAA, HIPAA, WC, and regulatory federal and state laws regarding leave of absence. 

• Regularly attends industry seminars and training classes to stay current with changes and best practices.

• Develops standard operating procedures to support workflow and streamline processes by utilizing best practices for all leave of absence administration.

• Responsible for drafts and/or revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations. 

• Maintains the privacy and confidentiality of all protected health information in accordance with established policies, procedures and practices, and in compliance with applicable state and federal regulations.

• Manages all leave of absence administration projects and duties as assigned.

Knowledge, Skills and Abilities Required: 

• Experience in leave of absence administration or related HR field.

• Strong knowledge of state and federal leave laws, worker’s compensation laws and how they impact employee leave of absences.

• Strong analytical and problem solving skills.

• High level of organizational and time management abilities.

• Ability to identify basic problems and procedural irregularities, collect data, establish facts and draw valid conclusions.

• Strong attention to detail and ability to maintain confidential information.

• Strong communication skills, and ability to make recommendations to management.

Education and Experience:

• Minimum of 4 years of related experience in Leave of Absence administration.

*The specific statements shown in each section of this description are not intended to be all inclusive. They describe the general nature and level of work being performed and/or represent typical elements and criteria considered necessary to successfully perform the job. The Company retains the discretion to add to or change the duties of the position at any time.