Legal Administrative Assistant

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in an office environment with exposure to everyday risks and discomforts, and requires the use of normal safety precautions. Work requires frequent walking, standing, bending, and carrying items up to 25 pounds, as well as regular use of typical office equipment, software programs, and methods of communication such as a computer, email, telephone, and photocopier. Regular, predictable, and punctual attendance is required for performance of duties. Work also requires physical presence in the office, except as otherwise required by the Office of the Secretary and/or the Chief Counsel for Employment.

MINIMUM QUALIFICATIONS

Work requires an associate’s degree in English or related field and three to five years of legal support experience, and the following knowledge, skills, and abilities:

Strong knowledge of Microsoft Office Suite.

Strong quantitative skills and knowledge of business English, spelling, and grammar.

Knowledge of court/legal processes and procedures, including electronic filing procedures.

Basic knowledge of the Senate as an institution, and Senate procedures and organization preferred, with a desire and willingness to learn more about the history and operation of the Senate.

Skill in organizing and maintaining schedules and files.

Ability to handle multiple phone lines.

Excellent communication, interpersonal, and follow-through skills.

Excellent time management skills and keen ability to prioritize and manage multiple responsibilities.

Ability to accurately organize, file, proofread, and maintain records.

Ability to handle confidential matters and information with discretion.

Ability to use typical office equipment, computers, and relevant software programs.

Ability to work well independently and as a part of a team.

Ability to deal with others using tact and diplomacy.

Ability to create and maintain confidential records and reports with a high degree of accuracy.

Ability to work extended and unscheduled hours as dictated by caseload and filing deadlines.

LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTS

None.