Legal Administrative Assistant

Hamilton Lane is looking to expand our team to satisfy the needs of our growing client base. Hamilton Lane is built on collaboration, teamwork and integrity. Our employees pursue excellence and always strive to do the right thing. We invest in our employees, clients and partner relationships, as well as, in the technology and resources necessary to remain competitive, working in a competitive environment that inspires innovation.

Job Description

Hamilton Lane is looking to expand our team to satisfy the needs of our growing client base. Hamilton Lane is built on collaboration, teamwork and integrity. Our employees pursue excellence and always strive to do the right thing. We invest in our employees, clients and partner relationships, as well as, in the technology and resources necessary to remain competitive, working in a competitive environment that inspires innovation.

What we do:

As a recognized leader in providing Private Markets Solutions to clients across the globe, we manage approximately $120 billion in discretionary assets and have oversight of an additional $782 billion in non-discretionary assets as of December 31, 2023.

The Opportunity:

Join our team as we look to expand to satisfy the needs of our growing client base. We are looking to hire an Administrative Assistant to join our legal team in our Suburban PA offices. In this role, you will be supporting our Senior Legal Counsel.

This position will be on site in our Conshohocken office Monday through Thursday, with Fridays being remote. 

Your responsibilities will include:

• Providing administrative support to the legal team attorneys and paralegals including:
• Filing; sorting and distributing correspondence; processing expense reports; scheduling meetings and conference calls; word processing; and other administrative duties as assigned from time to time.
• Assisting paralegal staff with document management, including:
• Creating and maintaining electronic files for all fund products and client contracts; coordinating the authorized signing of documents; and other various projects as assigned.
• Assist with tracking the status of various legal team projects, fund closings, regulatory reporting, service provider agreements, etc. for internal weekly reports.
• Other special projects as assigned
• Monitor multiple high volume email inboxes, and respond to a variety of incoming communications both from internal and external parties
   

We are looking for candidates with:

• Minimum 3-5 years of experience – preferably in legal (corporate/real estate), investment industry and/or other financial services setting
• Thorough knowledge of Microsoft office applications,
• Excellent typing, writing and communication skills
• Extreme attention to detail, with the ability to organize and meet deadlines
• Able to handle multiple tasks/assignments from inception to conclusion with minimal supervision
• Collaborative, positive work ethic with a client service approach

We offer a competitive salary, annual discretionary bonus and a comprehensive benefits package which includes: Medical, Prescription, Dental, Paid Time Off, 401k plan, Life and Disability Insurances, Tuition Reimbursement, Employee Stock Purchase Program, Health Club Reimbursement and Flexible Spending Accounts.

Hamilton Lane is an affirmative action-equal opportunity employer. All qualified applicants will be considered for employment without regard to their race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other classification prohibited by applicable law.

If you need a reasonable accommodation to complete your application, please contact Human Resources at [email protected].

We offer a competitive salary, annual discretionary bonus and a comprehensive benefits package which includes: Medical, Prescription, Dental, Paid Time Off, 401k plan, Life and Disability Insurances, Tuition Reimbursement, Employee Stock Purchase Program, Health Club Reimbursement and Flexible Spending Accounts.

Hamilton Lane is an affirmative action-equal opportunity employer. All qualified applicants will be considered for employment without regard to their race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other classification prohibited by applicable law.

If you need a reasonable accommodation to complete your application, please contact Human Resources at [email protected].

Hamilton Lane is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Hamilton Lane via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Hamilton Lane. No fee shall be paid in the event the candidate is hired by Hamilton Lane as a result of the referral or through other means