Legal Administrative Assistant

Gunderson Dettmer is the only business law firm of its kind - exclusively serving the global venture capital and emerging technology marketplace. With 400 attorneys in eleven offices - from Silicon Valley to Singapore - we innovate for innovators, accelerate entrepreneurship, and help build companies at every stage of the growth lifecycle. We are committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. 

Benefits

In addition to offering competitive salaries, we also offer an excellent benefit package, which includes full medical, dental and vision coverage; 401(k) Profit Sharing Plan; Flexible Spending Account and Paid Time Off. 

Job Description

Gunderson Dettmer has an opening for an experienced Legal Administrative Assistant in our Silicon Valley office. The Legal Administrative Assistant will provide a wide range of hands-on administrative support to partners and associates who support the firm's Venture Fund practice.

Job Responsibilities

• Perform a broad range of administrative, document production, organizational, research and client support/contact duties.
• Maintain attorneys' calendars, plan and schedule meetings, manage expense reimbursement and coordinate travel.
• Create, format and edit complex legal documents.
• Coordinate the preparation of responses to Auditor requests.
• Work with attorneys' and Conflicts Department to manage new client intake.
• Enter and track attorney time in time management database.
• Organize and maintain paper and electronic filing in accordance with firm procedures and standards.
• Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively promote teamwork. Participates in departmental projects designed to streamline workflow and/or resolve issues.
• Assume additional responsibilities as requested.

Job Requirements

• Minimum of five years of corporate legal secretary or legal administrative assistant experience. 
• Advanced proficiency in Microsoft Word, Outlook and document conversion applications, such as Kofax Power PDF or PDF Creator Plus.
• Proven success in managing multiple calendars in multiple time zones.
• Experience working with HP/Autonomy iManage or other document management system as well as other legal software applications like Intapp, Aderant and Chrome River.
• Excellent interpersonal, written (grammar, spelling, format) and verbal communication skills.
• Demonstrated problem solving skills.
• Ability to work collaboratively with all levels of the organization and demonstrate a team-oriented work style.
• Excellent organizational skills and attention to detail.
• Ability to effectively handle shifting priorities and adapt to changing demands in a fast-paced, dynamic environment.
• Strong analytical and reasoning abilities.
• Adherence to maintaining confidential and sensitive information and display sound judgment
• Ability to work overtime.

Educational Requirements

• BS/BA degree.

Status

• Full Time, Non-Exempt.

Schedule

• Monday through Friday, 8:30 a.m. to 5:00 p.m. This role will require an in office work presence. Currently, employees are working in the office three days a week and two days from home.

The expected starting salary for this position is $70K - $120K annually, dependent upon qualifications and experience.