Legal Assistant

Hazel partners with schools and families to provide physical and mental virtual health care that helps students feel better and get back to learning. As telehealth becomes more and more relevant in the lives of children, Hazel is experiencing tremendous company growth. Our innovative response to our nation’s call for equitable, affordable, and safe virtual access to healthcare has been recognized by Fast Company as “one of the world’s most innovative places to work” in 2023. 

• Helping students and their families feel better takes a team of smart, dedicated people. As an integral member of the Hazel team, you will…
• Make an Impact: Work with a team that is increasing equitable access of quality healthcare experiences for students and their families
• Enable Scale: Work with a team that is building and professionalizing a high-growth high impact social enterprise
• Feel Valued: Work with a team that is being compensated competitively, developed professionally and celebrated frequently for making a meaningful difference

Check us out at Hazel Health Careers. 

The Role: Legal Assitant

Location: Bay Area preferred/Remote

About This Role: 

Join our team as a Legal Assistant! In this role, you'll be diving into various aspects crucial for Hazel Health. From ensuring proper business licensure to managing risk and supporting the compliance and contracting process, your responsibilities will be diverse and impactful. You'll be responsible for establishing and maintaining business licenses at the State, County, and City levels, handling annual reporting requirements, and assisting with new state or jurisdiction entries. 

Additionally, you'll play a key role in risk management by supporting annual insurance renewals, maintaining insurance policy records, reviewing contracts for insurance compliance, and facilitating claims processes.  If you're someone who enjoys handling a variety of tasks, collaborating across teams, and ensuring compliance and efficiency, this role might be perfect for you. 

What You’ll Do:

Business Licensure

• Ensure proper licensure is established for Hazel to serve students or employ people for Hazel Health Inc and managed Physician Groups. This includes but is not limited to Secretary of State registrations, Department of Revenue registrations, Department of Labor/Employment Security, Business Licenses at the State, County, City levels. 
• Maintain DBA filings across all entities in the respective jurisdictions that are required by law.
• Ensure annual and other mandated reporting is filed to respective jurisdictions as required by law. 
• Ensure business licenses are renewed one time and shared with appropriate business partners.
• Assist with new state/jurisdiction entry research on what is needed for employment of people or new revenue streams.

Risk Management

• Support organization in annual business insurance renewals, partnering with brokers with data requests to obtain quotes. Upon renewals, ensure all our business partners have updated certificates of insurances.
• Maintain complete listing of all our insurance policies and what each policy covers, reporting timelines, etc. 
• Review both vendor and customer contracts to ensure we can meet the insurance terms. Provide red lines as needed. Upon execution of the agreements, work with brokers to obtain certificates of insurances.
• Collaborate across the organization to stay abreast of potential claims and work with the brokers to ensure claim notifications are promptly filed.
• Collaborate with the People Team to ensure workers compensation claims are filed. As the filing process changes, keep the People Team updated on those changes.
• File monthly Workers Compensation reports to our insurance carrier so we can process our monthly premiums.

General Legal Support

• Facilitate and support vendor and client contracting.
• Support Compliance team.
• Assist and support requests for records and subpoenas.
• General legal research

What Excites Us:

• 2+ years of overall experience in legal support, risk management, or business licensure
• Bachelor’s degree or equivalent years of experience
• Passion for our mission. 
• Basic understanding of corporate structures, what the different federal, state and local agencies are and what they do.  
• Basic knowledge of different business insurance policies.
• Ability to learn and adapt quickly. Aptitude to research and gather information. 
• Proficiency in Excel and other Microsoft Office applications.
• Self-motivated team player with strong ability to interact with others, work under pressure and adhere to deadlines.
• Very strong analytical and critical thinking skills with the ability to propose positive business solutions to complex problems.
• Solid organizational skills with the ability to prioritize multiple tasks in a fast-paced evolving environment with focused attention to detail.
• Team-oriented and willingness to step in and help in areas outside your main focus.

Our Benefits:

This is an exciting position in a fast-paced organization. We offer:

• A competitive compensation package, including a hiring base pay range of $70,000 - $85,000
• High-quality medical, dental, and vision coverage 
• 401K with a 100% employer match for contributions up to 4% of salary
• 15 days PTO and 10 paid holidays annually
• Flexible Spending Account (FSA) and option for Health Spending Account (HSA) depending on medical coverage
• Employer-paid short-term and long-term disability and employer-sponsored life insurance

We believe talent is everywhere, and so is opportunity. While we have physical offices in San Francisco and Dallas, we have embraced working remotely throughout the United States. While some roles may require proximity to our San Francisco or Dallas offices, remote roles can sit in any of the following states: AZ, CA, CO, DC, DE, FL, GA, HI, IL, ME, MD, MA, MI, MO, NE, NV, NJ, NM, NY, NC, OR, PA, SC, TN, TX, VT, VA, WA and WI. Please only apply if you live and work full-time in one of the states listed above or plan to relocate to one of these states before starting your employment with Hazel. State locations and specifics are subject to change as our hiring requirements shift.

We are committed to creating a diverse, inclusive, and equitable workplace. Hazel Health values the minds, experiences, and perspectives of people from all walks of life. We are proud to value diversity and be an equal-opportunity employer. Qualified candidates with arrest and conviction records will be considered for employment in accordance with the Fair Hiring laws. Learn more about working with us at Hazel Health Life.