Legal Assistant

Squarepoint is a global investment management firm that utilizes a diversified portfolio of systematic and quantitative strategies across financial markets that seeks to achieve high quality, uncorrelated returns for our clients. We have deep expertise in trading, technology and operations and attribute our success to rigorous scientific research. As a technology and data-driven firm, we design and build our own cutting-edge systems, from high performance trading platforms to large scale data analysis and compute farms. With offices around the globe, we emphasize true, global collaboration by aligning our investment, technology, and operations teams functionally around the world. Building on our quantitative research platform and process-driven approach, Squarepoint also runs discretionary strategies to augment our systematic approach and monetize opportunities which may not be suitable to be traded in a systematic strategy.

Role:  Legal Assistant

Department: Legal

Location:  Montreal

Position Overview:

The Legal Assistant will provide support to the Legal team in a broad range of matters across multiple jurisdictions. Key areas of work will include:

• Managing the legal invoice system, including reviewing invoices received from external counsel, liaising with external counsel and internal billing department regarding payment of invoices and maintaining our account on the eBilling platform. This will be 60-70% of the role.
• Managing “know-your-client” process and requests for legal documents.
• Assisting with the execution of documents and board resolutions.
• Assisting with the compilation of executed documents and transaction bibles.
• Maintaining and updating the Legal folders and group structure chart.
• Maintaining the Legal team calendar and Legal team space.
• Other ad hoc admin tasks to support the Legal team members.

Required Qualifications 

The ideal candidate for the Legal Assistant position will have the following qualifications and skills:

• Bachelor’s degree in law, commerce, data analytics or a related subject.
• Previous experience as a legal or billing assistant, paralegal, corporate secretary, administrator or equivalent.
• Excellent PC skills, including advance knowledge of Microsoft Word, Outlook and Excel.
• Ability to work well with colleagues across multiple regions.
• Highly organised with the ability to prioritise and manage multiple tasks.
• Excellent attention to detail.
• Outstanding communication in English (both written and verbal).