Legal Assistant / Contract Admin

Looking to apply your contract expertise and help streamline processes for a growing company? Join us and make a real impact on our legal operations!

Who We Are

BIS Safety Software is an innovative technology company providing industry-leading software for the safety sector. Since 2006, we've been committed to innovation and building strong client relationships. As we continue to grow, we're looking for a skilled Legal Assistant/Contract Administrator to support our operations.

About the Role

This role requires managing and organizing client contracts, processing amendments to reflect client service change requests, proactively assessing client files to identify missing, outdated, and required documentation based on current practices and pricing strategies, and taking steps for resolution.

Additional responsibilities include working with the legal team lead to ensure we have current and necessary legal templates to support business operations; and assisting with various contract-related administrative tasks and projects. This role involves using existing templates, making minor changes, assessing and updating client legal files, and helping automate and streamline our legal processes.

If you enjoy working with contracts, are highly organized, love simplifying processes and being an agent for change, this could be the perfect opportunity for you!

In this role, you will be expected to:

• Accurately process contracts for new and current clients using existing templates, making minor edits as needed to reflect their legal agreements and negotiated terms.
• Process amendments to client contracts to reflect service changes.
• Maintain and organize legal documents in SharePoint and our proprietary software.
• Independently review, assess, and take necessary steps to ensure all client files, are complete, accurate, and consistent with current company pricing strategies, operational practices, and automated billing systems.
• Collaborate with multiple parties, including clients, business development team members, and legal and accounting team leads, to gather and assess the necessary information to accurately execute all required client legal agreements.
• Assist with contract-related tasks, such as setting up new client accounts, performing account closures following contract terminations, and driving change to automate processes that support attainment of comprehensive, accurate and up-to-date client files.
• Manage ongoing adjustments to templates, and track clients’ custom terms.
• Maintain and update our legal playbook

You might be the right fit if you:

• Have at least 2 years’ experience processing and managing corporate contracts.
• Are very comfortable working with corporate contracts.
• Possess meticulous attention to detail and strong organizational skills.
• Consistently exhibit good judgment needed to confidently and independently amend contract terms, assess client files, identify gaps, and take necessary steps to address them.
• Have a proactive attitude and can work with limited supervision.
• Are tech-savvy, with experience using software like DocuSign, Microsoft SharePoint, and the Microsoft Office suite.
• Enjoy working collaboratively with various internal and external stakeholders.
• Thrive in a fast-paced, dynamic environment and can handle multiple projects simultaneously.
• Have excellent written and verbal communication skills.
• Consistently display a positive attitude.

Bonus points if you have:

• Invoicing experience.
• Experience performing client onboarding and offboarding activities.
• Knowledge of standard contract provisions and experience assessing fit of third-party contracts in lieu of using internal templates
• Experience using AI in legal processes to improve efficiency
• Vendor contract management experience, including reviewing terms and identifying risks, concerns or missing provisions that would benefit or better protect the company

Job ID#T202410-24CCA

Why join us

At BIS, we pride ourselves in being very entrepreneurial in nature. Our office is an open environment that lends itself to collaboration and organic learning. We integrate new ideas and best practices quickly when they further the development of our software and company. This flexibility is a key part of our culture and a reflection of our insightful and collaborative team.

Another key part of our culture is our purposeful avoidance of titles. We don’t use job titles as they don’t reflect the value we place on humility. And we lead with our heart, treating all our customers and team members with integrity and compassion.

We are looking for like-minded individuals who are interested in growing with us.

In addition, we also offer the following:

Comprehensive benefits package

Health spending account

Growth opportunities

Flexible working hours

On-the-job training

Work-life balance

Free on-site parking

Social committee

Fun, open and collaborative environment

Be More Than an Employee

BIS is a company where you can not only grow your career but also share in the success you help create. Our Employee Stock Ownership Plan (ESOP) allows you to own a piece of the business and build equity in the company’s future.

We'd love to hear from you

If this describes you, please submit a creative application that is sure to grab our attention. Submit your résumé and cover letter in confidence through this posting.

Visit our Careers Page to learn more.

We sincerely thank all applicants for their interest, however, only applicants selected for interviews will be contacted.