Legal Operations Associate

Position Description:

Mathematica applies expertise at the intersection of data, methods, policy, and practice to improve well-being around the world. We collaborate closely with public- and private-sector partners to translate big questions into deep insights that improve programs, refine strategies, and enhance understanding using data science and analytics. Our work yields actionable information to guide decisions in wide-ranging policy areas, from health, education, early childhood, and family support to nutrition, employment, disability, and international development. Mathematica offers our employees competitive salaries, and a comprehensive benefits package, as well as the advantages of being 100 percent employee owned. As an employee stock owner, you will experience financial benefits of ESOP holdings that have increased in tandem with the company's growth and financial strength. You will also be part of an independent, employee-owned firm that is able to define and further our mission, enhance our quality and accountability, and steadily grow our financial strength. Learn more about our benefits here: https://www.mathematica.org/career-opportunities/benefits-at-a-glance.

Position Summary:

Working under general supervision, the Legal Operations Associate will assist in gathering information and maintaining existing dashboards that help legal operations and corporate services teams develop and execute their legal services strategies.

Core Responsibilities:

• Assist in maintaining, monitoring, assessing the effectiveness of and assist in developing improvements to systems and tools used to analyze legal services delivery and operations
• Assist in triaging, directing and/or delivering legal services throughout the organization using established procedures and matter tracking tools
• Maintain existing data dashboards developed in Smartsheet and similar tools
• Coordinate and assist in conducting analysis of business-critical proposal support functions provided by the Legal Operations team
• Participate in the review and negotiation of agreements critical to supporting Mathematica's proposal teams
• Assist in communication of legal services and processes with staff throughout Mathematica to build trust and leverage teamwork
• Participate in special legal operations projects and organizational initiatives
• Actively support the advancement of organizational diversity, equity, and inclusion efforts, and apply diversity, equity and inclusion lens across job responsibilities
• Willingness to take on challenges, eager to learn new subject matter, capacity to learn new systems quickly, and ability to think creatively about how to continuously improve
• Additional duties may be assigned as needed

Position Requirements:

• Hold a bachelor's degree in a relevant field, such as public policy, business, management, operations, economics, political science, public health, social science, or another relevant field
• 0-2 years of experience
• Good project management skills including the ability to articulate and assess processes, collect and analyze data to develop useful information relevant to each process.
• Proficiency using Microsoft Office, SharePoint, and Microsoft Project, including demonstrated proficiency with Excel and/or Smartsheet and the use of basic Excel formulas
• Accuracy with work, strong organizational skills, and attention to detail.
• Good written and verbal communication skills.
• Ability to deal tactfully and diplomatically with others.
• Ability to deal with confidential and sensitive matters.
• Flexibility to handle multiple priorities, sometimes simultaneously, under deadline pressure.

Preferred Qualifications:

• Ability to analyze legal services delivery processes for opportunities for improvements and efficiency gains.
• Ability to gather and synthesize information from other Mathematica's functions that will help improve legal operations and legal services delivery.
• Ability to scan assess legal operations industry technology and tools and make recommendations for improvements to Mathematica's legal operations and services delivery.

To apply, please submit a cover letter, resume, and contact information for three references. You will also be asked to provide your desired salary range during the application process.

Various federal agencies with whom we contract require that staff successfully undergo a background investigation or security clearance as a condition of working on a project. If you are assigned to such a project, you will be required to obtain the requisite security clearance.

Available Locations: Princeton, NJ; Washington, DC; Cambridge, MA; Woodlawn, MD; Ann Arbor, MI; Oakland, CA; Chicago, IL; Seattle, WA; Remote

This position offers an anticipated annual base salary range of $50,000 - $60,000. This position may be eligible for a discretionary bonus based on individual and company performance.

In accordance with Executive Order 14042 and its implementing guidelines, all Mathematica employees must provide documentation that they have been fully vaccinated or obtain an accommodation through Human Resources by providing documentation from a licensed health care provider that they are unable to be vaccinated against COVID-19 because of a disability (which would include medical conditions) or provide an attestation that they are entitled to an accommodation because of a sincerely held religious belief, practice, or observance.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.