Legal Support Specialist

Description

Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for a Legal Support Specialist in our Boston office. We offer a competitive compensation and benefits package.

Position Summary:

The Legal Support Specialist provides a wide range of technical, administrative, and client focus support to a team of attorneys in our public finance and bankruptcy practice groups. The successful candidate demonstrates a high level of accountability, professionalism, attention to detail, and ability to handle multiple priorities in an efficient manner.

Duties & Responsibilities:

• Performs administrative tasks as requested, including drafting correspondence, agendas, memoranda, charts and presentations, and processing of invoices and expenses
• Develops a strong understanding of assigned lawyers' practice and clients, including maintaining up-to-date calendar entries and meetings, client contacts, and client matter lists
• Makes domestic or international travel arrangements, accommodations, or entertainment arrangements for assigned attorneys. Maintain up-to-date travel preferences (frequent flyers, seating preferences, passport, etc.)
• Supports attorneys' practice by tracking and calendaring deadlines, updating transaction and client information, and maintaining legal files (both paper & electronic) organized and up-to-date
• Assists attorneys with the client billing process by submitting conflicts checks, opening new matters, drafting engagement letters, and reviewing or editing client billing invoices
• Receives and screens telephone calls for supported attorneys, fielding calls, and conveys messages as necessary. Communicates with clients, opposing counsel, and liaisons
• Inputs revisions to legal documents and proofs edited documents
• Assists with compiling final documents for transactional closings and prepares post-closing binders.
• Creates signature page blocks or e-signature packages including via DocuSign, SimplyAgree, and similar electronic signing software; coordinates document delivery and tracking of final executed documents
• Collaborates and works with administrative support team, coordinators, paralegals, and other legal support team members, where applicable, to ensure maximum efficiency and productivity
• Attends attorney meetings and accurately takes notes regarding key action items
• Understands firm available resources and leverages most effective resource for desired results
• Assists with overflow work and other special projects as assigned

Skills & Competencies:

• Skilled in handling administrative and practice specific tasks with a high degree of accuracy, organization, and efficiency
• Strong ability to maintain high standards, use good judgment, and seek out ways to contribute and anticipate attorney needs
• Excellent interpersonal, communication skills (both oral and written), and the ability to collaborate well in a team
• Be flexible and open to learning new technologies to improve efficiency and productivity of work

Qualifications & Prior Experience:

• A Bachelor's degree or equivalent experience preferred
• Minimum 5 years' experience within a law firm or other professional organization
• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel, and Outlook, as well as document management and other office technologies (e.g., Adobe Sign, DocuSign, or Simply Agree software)
• Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filings including e-filings)
• Prior experience with e-filing legal documents and tracking deadlines a plus

Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

In support of our unwavering dedication to putting diversity, equity, and inclusion into action, GT participates in the Mansfield Rule Certification Program. This Program, which is administered by The Diversity Lab, aims to increase diverse representation in the legal industry. In July 2020, we achieved Mansfield Rule 3.0 Certification. A year later, in 2021, we achieved Mansfield 4.0 Certification Plus, meaning we went beyond the requirements of the original Mansfield program. Most recently, in 2022, GT gained Mansfield Rule 5.0 Certification Plus - again achieving the highest level of certification a law firm can obtain. GT is currently participating in the Mansfield Rule 6.0 Certification Program. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.