Live Experience Manager, POLITICO Live

POLITICO's mission from the very beginning was to win the audience. We dedicate ourselves to providing accurate, non-partisan, impactful information to the right people at the right time so that they can act with confidence and speed. We experiment to avoid being disrupted and we have fun disrupting others. And we are not afraid to risk failure if it means being the best at what we do.

POLITICO seeks a Live Experience Manager to support the POLITICO Live events team on the production of high-profile, newsworthy events, programs, and experiences for the organization. This position plays a critical role in establishing an elevated brand presence and executing a high-caliber delivery and production of events for multiple editorial franchises, key moments, global initiatives, the POLITICO brand, and more as determined by the business. The ideal candidate has great attention to detail, a passion for events, is an organization and logistics wizard, and is nimble, creative and savvy in planning against a fast-paced calendar of events.

The ideal candidate is a self-starter, highly responsive and communicative, who thrives in fast-paced environments and can bring new ideas to life in a big way. We are looking for a highly resourceful individual who is self-motivated, agile, and entrepreneurial, with a proven track record of producing high-caliber events, big and small, at an exciting moment for the organization.

What You'll Do:

• Create innovative, high-caliber event productions for POLITICO Live events designed to display POLITICO's brand and editorial content, tell client stories, and engage POLITICO's event community of target influencer audiences, VIPs, and strategic clients
• Drive smart and repeatable event logistics and planning across events that can be tailored and/or optimized based on the needs and unique requirements
• Manage logistics for all POLITICO Live events, including, but not limited to, venue selection, audio-visual vendors, creative design, budgeting, marketing and promotional activities, event load in and out, registration management, speaker booking support, and other operational needs
• Translate the purpose and goals of each event into the event design and experience; help define production standards and lead logistical plans for event experiences tailored to individual organizational needs or client goals for programming like summits, global key moments, single sponsor programs, special sponsor activations, etc
• Maintain and/or build new relationships with vendors including, but not limited to, caterers, venues, designers, audio-visual vendors and production companies; assist in the selection, negotiation, and contracting of vendors, creative design, and conduct site visits as needed
• Support POLITICO Live by working across internal departments, including editorial, sales, marketing, design, and with clients, speakers, and vendors to plan and produce live and virtual events for the organization; collaborate with key stakeholders to understand strategies and execute ideas that come to life at POLITICO events; build timelines, manage agendas, communicate updates, and run planning calls to keep stakeholders on track and accountable
• Drive exceptional project management standards for events, including the ownership of timelines and templates, driving best practices, upward communication to managers and stakeholders, and downward communication and coaching to more junior producers
• Manage and adhere to event budgets and identify opportunities for cost savings
• Manage communication, book travel logistics for speakers, and provide other administrative support if needed
• Own post-event activities such as processing of invoices, reconciling the budget, reporting on attendance, developing recap presentations, running debriefs, and collecting video and photo assets
• Maintain a strong understanding of industry trends and developments; recommend enhancements to improve the totality of the experience and production
• Support the Live director team as needed on event concepting, business planning and reporting; build and improve new processes and operations, support special projects as needed; be familiar with all functions of the Live business and assist directors across commercial events, brand events, content development and booking, and audience and promotion
• Serve as a resource and advocate for the Live team on event strategies, structures, and best practices; support leadership to help drive forward new initiatives and mandates with the team
• Support in onboarding new team members across processes and operations

What You'll Need:

• A demonstrated interest in politics, policy, and the political process
• 5+ years of experience in event planning and logistics, ideally for a news or political organization
• Proven in-person and virtual event execution skills
• 5+ years of project management experience on numerous concurrent events
• Knowledge of virtual event platforms and registration technologies
• Knowledge of vendors, venues, and audiences in Washington and other key markets
• Excellent organizational skills, project management, and consistent attention to detail
• Exceptional time management, organizational skills, and attention to detail
• Outstanding interpersonal, verbal, and written communication skills; ability to work in a dynamic and collaborative environment while adapting to shifting priorities and marketing multiple events
• Ability to take and give feedback and consistently work to achieve better results; demonstrated problem solving skills and the ability to work well under pressure
• Demonstrated problem solving skills and the ability to work well under pressure
• Experience using Microsoft Office products, including Word, Excel and PowerPoint along with social platforms like, Instagram, Twitter, and Facebook, and event software and registration platforms like Splash
• Ability to travel up to 15-20% if required

We are driven by our values. We are relentless contributors, disruptors of the status quo, collaborators, talent cultivators and DEI stewards. Our culture is defined by grit, total integrity and a prioritization on innovation.

We value our people.We offer a competitive compensation and comprehensive benefits package, including health and wellness benefits, commuter and cell phone reimbursements, retirement plans, as well as work-life balance flexibility and opportunities for career development. Click here for more on what we offer and what it's like to work for POLITICO.

Let's keep in touch.Follow us on Instagram and Twitter at @politicocareers and #meetPOLITICO for a deep dive into what makes us POLITICOs and our adventures. We'd love to hear from you! Want to join POLITICO but don't see a job suited to you? Sign up to be a part of our Talent Network to be alerted of future opportunities.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)